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ST PAUL’S PARISH COUNCIL MINUTES                                                                         OCTOBER 11, 2018

MEMBERS PRESENT: Father Tim, Randy Lang, Julie Wheeler, Joe Baron (Director), Kim Fundaun, Debbie Ellsbury, Carol Jordan (CCD Rep), Mary Sell (Director), Cindy Hansen, and Tami Baron

MEMBER(S) ABSENT:  Mary Jayne Jordan (Adult Ed Rep & member), Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep),

OPENING PRAYER: Father Tim

 

APPROVAL OF MINUTES:   

Joe made a motion to approve the September minutes.  Seconded by Kim.  Motion carried.

SACRAMENTS & LITURGY:

Father Tim – Holy Day on November 1 there will not be a morning Mass at 7:00 am.  Will have a potluck after the 5:15 pm Mass.  The CCD students will do their dress like your favorite Saint during the potluck and present to parishioners.  Tami will put a sign-up sheet for main dish, side/salad, and pies.

Holy Day Vigil Mass will be October 31, 2018 at 5:30 pm in Hulett.

 

EDUCATION & FAITH FORMATION:

Dress as your favorite saint will be during the potluck on November 1.  The students will use the upstairs meeting room to change.

Teachers for this fall – corrections

Jennifer Castelli – Preschool – Sundays after Mass – 4 students

Kate Bifulco – Kindergarten – Sundays after Mass – 3 students

Jessica Halverson – 1st Communion – Sundays after Mass – 4 students

James Halverson – 3rd  grade – Sundays after Mass – 5 students

Julie Wheeler – Confirmation – Sundays after Mass 3 students

Mary Sell/Carol Jordan – High School group – Wednesdays – times and dates to be announced – 8 students

Materials are ordered for CCD.  Safe environment training was held.  No one went to the Terra Sancta retreat.  Ride for the Brand is offered to the students.  No commitment yet.

High school group will meet the Wednesday that Father Tim or Father Hiep is in Sundance.

 

Mary Jayne Jordan – will be continuing the series Consoling the Heart of Jesus – books are ordered will set schedule when they arrive.

 

BUILDING & GROUNDS:

Larry Byrne – (no report) – Joe stated stove and furnace thermostat fixed.  May need to order a new thermostat for rectory. 

Our substitute cleaner is Nora Villegas. 

Need pest control to spray again.

 

FINANCES:

Randy – Finance council met tonight and will meet in January.  They meet at 4:15 – 5:30.  Need January Parish Council meeting to start at 5:30 instead of 5:00 pm.

Debbie – will continue to hand out info on the finances to Parish Council but all concerns need to be brought to Finance Council. 

If you pay for anything for the church and need reimbursed you will need a receipt and details of what was done, date, and why.  Mary Sell said she would create a form. 

 

Poor fund $1000.00 for Thanksgiving to food pantry in November and $1000.00 to Christmas Baskets in December. 

$100.00 per month goes to the food pantry from the poor fund throughout the year.

 

St. Joseph’s Society bills each of the churches every year.  This is a supplement to the retired priests retirement fund.  There is not a yearly collection at this time.

 

 

GROUPS & SUBCOMMITTEES

Building committee – Joe – a subcommittee is meeting and will give a presentation to the Parish soon.

Celebrating Mass, Education, and Community is a mission statement we came up with.
 

Our Parish needs a Mission and Vision Statement for St. Paul’s now and the next generation.  Need to work on.  What should St. Paul’s look like?

Parish Council is the Dreamers and the Finance Council is the realists.  Talk to all parishioners. 

 

Need prayer for our new building. 

 

SCCW – Barbara Byrne –  (no report) The Deanery Meeting is now scheduled for October 29 rescheduled from October 8 starting at 8:30 am.

 

OTHER BUSINESS:

Father Tim – Parish Directory – most that were labeled were handed out.  Do have some extras that people can take.  Keep one at the rectory and one for the church.

Second collection for natural disasters will be on November 4 from the diocese.  Payable to the Diocese of Cheyenne.

 

November 11 – Matthew Potter, Director of Development Diocese of Cheyenne will be here.

 

Tami – will be doing a new website builder.  Hopefully, this will be completed before January.  Need to know that we have signed releases for pictures for students.  Ask parishioner about pictures. 

Three parish council members will be up for election in November to start their terms in January.  The three that are up are Randy Lang, Kim Fundaun, and Cindy Hansen.

 

CLOSING PRAYER:  Father Hiep

 

NEXT MEETING – NOVEMBER 8, 2018 at 5:00 pm

 

Respectfully submitted,

Tami Baron, Secretary

 





ST PAUL’S PARISH COUNCIL MINUTES                                                                         SEPTEMBER 13, 2018

MEMBERS PRESENT: Father Tim, Randy Lang, Julie Wheeler, Joe Baron (Director), Kim Fundaun, Mary Jayne Jordan (Adult Ed Rep & member), Debbie Ellsbury, Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), and Tami Baron

MEMBER(S) ABSENT Larry Byrne (Building and Grounds Rep), Mary Sell (Director) & Cindy Hansen

OPENING PRAYER:   Father Tim

APPROVAL OF MINUTES:   

Debbie made a motion to approve the May minutes.  Seconded by Kim.  Motion carried.

SACRAMENTS & LITURGY:

Father Tim – St. Paul’s portion to pay Father Hiep will be $480 per month not counting mileage (1/3 of his salary – broken up amongst the parishes). 

Father Hiep’s schedule – he will be here for the first and second Sunday’s of every month.  For the first weekend of the month Father Tim will be at St. Paul’s and St. Matthew’s.  Father Hiep will be at Corpus Christi and Upton.  Sometime during the week Father Tim and Father Hiep will switch spots.  Daily Mass will be Monday – Thursday at 7:00 am during the time that Father Hiep is here with Holy Hour and Confessions available (the first week following the first Sunday of the month).  Tuesdays after Mass they will head to Hulett for the day to celebrate Mass and hear confessions.

Saturday confessions will be held the first and second Saturdays of the month from 5:30 pm – 6:30 pm.  Holy Days most likely will have a Vigil Mass in Hulett and morning and evening Mass on that particular Holy Day.  For All Saints Day, November 1, Vigil Mass on October 31 in Hulett and morning Mass on November 1 at 7:00 am and evening Mass at 5:15 pm.  This is contingent on Father Hiep to get here and it depends on the weather.  The month of December Father Hiep will be here the whole month.  During January Father Hiep will be gone to Vietnam for the whole month.  In May, he will be at St. Patrick’s for the whole month to cover the switch in December. 

Discussion was held about a church picnic or carry in dinner.  It was decided that a carry in dinner will be held November 1 after Mass.  Father Hiep’s birthday is October 31. 

Everything needs to be approved ahead of time through Father Tim even if Father Hiep is involved as Father Tim is the pastor and Father Hiep is the associate pastor.

 

EDUCATION & FAITH FORMATION:

Carol Jordan Youth Mass will resume on September 16.

Youth Retreat –In Upton for all for churches on September 23 with Mass, picnic, and discussions.

Will try and do this at other churches (Newcastle, Upton, Sundance and Hulett) throughout the year.

Teachers for this fall –

Jennifer Castelli – Preschool – Sundays after Mass – 4 students

Kate Bifulco – Kindergarten – Sundays after Mass – 3 students

Jessica Halverson – 1st Communion – Sundays after Mass – 4 students

Carol Jordan/Jennifer Krell – 3rd – 6th grades – Sundays after Mass – 5-6 students

Julie Wheeler – Confirmation – Sundays after Mass 2-3 students

Mary Sell/Carol Jordan – High School group – Wednesdays – times and dates to be announced – 8 students

 

Terra Sancta Youth Rally – October 7 from 9-4 for 7th – 12 grades

Confirmation students are required to go to one retreat within three (3) months of confirmation. 

Ride for the Brand is in November for 9th-12th graders in Thermopolis; it has a $50.00 fee for food and lodging.

 

The Finance Council budgeted funds to cover retreats and rallies.  Teachers just need to submit bills and clarify if it is a retreat or a rally.  Parents will be asked donate what they can afford to off set the costs of the rallies and retreats and this money will go into the CYO account.  (Combine the terms of rally and retreat instead of two separate budgeting items).

All volunteer drivers for events (adult or student events) need to take the driver’s test through the diocese.

Mary Jayne Jordan – will be continuing the series Consoling the Heart of Jesus – books are ordered will set schedule when they arrive.  The series that was discussed in May, School of Prayer, will follow this study.

 

BUILDING & GROUNDS:

Larry Byrne – Barbara reported for Larry – the roof is fixed.  Larry has also purchased a window well and window covers that need to be installed.  September 22 will be a workday to do those and other projects starting at 7:30 a.m.

Candles – will postpone until Tami talks to Father Tim

Tru-Green – did they come???  Joe will check.

Land – three bulls in the pasture.  It was hayed.  Dan Trunk hauling off junk.  Jared Hansen fenced it.  The Mathis property needs sprayed for weeds.  Steve Geis was contacted for this.  Junk needs hauled off this property, too. 

Pest control sprayed again.

Stove in the rectory is out.  It may need to be replaced, as it is old.  Joe will look at after this meeting.  Joe fixed this and relit the furnace. 

Mowing was done and a bill will be submitted.

The copier was purchased and installed. It has WI-FI connectivity.

 

FINANCES:

Debbie – the budget was signed and will be submitted to the diocese.  Father Tim will look into St. Joseph’s Society contribution.  Do parishes just pay something every year? 

With second collections please make out checks to the Diocese of Cheyenne or to the fund name. 

The finance council has been formed and will meet four (4) times a year with a meeting scheduled in June.

We need to change our internet service and will update it so it will be able to work when Range turns on the fiber optics that they put in.  We will get better service for less money and may get a new router.  Mary Jayne made a motion to upgrade the internet services.  Seconded by Kim.  Motion carried.

 

GROUPS & SUBCOMMITTEES

Building committee – the building committee and parish council had a meeting with Jim Lundhlom-Eades, from Leadership Roundtable that the Bishop Steven required.  This gave us a better road map for the process and how to communicate this.  Updates to the parish will be coming forth soon. 

SCCW – Barbara Byrne – October 8 will be the meeting date for the Sheridan Deanery that will be held in Sundance.  Amy Julian will be our guest speaker.  Will this include confession?  Time to start will be determined as soon as schedule is set. 

Eight women are going to the state CCWC on September 24.  No one has signed up for the other conference. 

The carpets were cleaned.  It ran about $800 for this. 

Larry and Barbara donated an American Flag to the church. 

 

OTHER BUSINESS:

Father Tim – Parish directory – the directory is here.  If anyone has any concerns or questions, please ask Father Tim.  This directory is updateable. 

Election of officers – January. 

 

CLOSING PRAYER:  Father Tim

NEXT MEETING – OCTOBER 11, 2018

Respectfully submitted,

Tami Baron, Secretary





ST PAUL’S PARISH COUNCIL MINUTES                                                                                         MAY 31, 2018

MEMBERS PRESENT: Father Tim, Julie Wheeler, Joe Baron (Director), Kim Fundaun, Mary Jayne Jordan (Adult Ed Rep & member), Debbie Ellsbury, Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), Mary Sell (Director), Carol Jordan (CCD Rep), and Tami Baron

MEMBER(S) ABSENT Randy Lang & Cindy Hansen

GUESTS:  Terry & Jane Wilkerson

OPENING PRAYER:   Father Tim

APPROVAL OF MINUTES:   Joe made a motion to approve the April minutes.  Seconded by Mary Jayne.  Motion carried.

SACRAMENTS & LITURGY:

Father Tim – Father Hiep Nguyen will be coming up 10 days a month to help Father Tim to cover two weekends a month.  Building up parish community is a goal.  Mass times on Sundays will not change.  There will not be the weekly Friday services.  Daily services when Father Hiep is in Sundance will be scheduled.  He will also try to help out with Holy Day services.

Our churches (Corpus Christi, St. Anthony, St. Matthew, & St. Paul) will be responsible for 1/3 of Father Hiep’s salary.  Mileage will also be paid.  The things that the diocese requires will probably be paid by St. Patrick’s church.  This all needs to be worked out. 

SCCW will give Father Hiep either gift cards for groceries or for food from the local restaurants. 

Father Tim will be on vacation from June 27 – July 27.  During that time Father Hugo will be here.  There will not be Friday services during that time.  Mass times will change in Hulett and Gillette will cover the Sunday Mass.

EDUCATION & FAITH FORMATION:

Carol Jordan  – there are summer retreats in South Dakota.  They are listed on the bulletin board and on the youth Facebook page. 

Need more communication between all four of the youth groups in our churches.  Maybe a Facebook page that everyone can look at?  Father Tim needs a volunteer from any of the churches for this.

Mary Jayne Jordan – School of Prayer, learn the language of God.  This is a 30-day series.  This will start sometime this fall. 

BUILDING & GROUNDS:

Larry Byrne – Lawn mowing has started.  Levi and Josiah are doing this under the supervision of Carol or Mary Jayne Jordan.  They supply the lawnmower, gas, and weed eating.  Joe made a motion for $40 for each lawn mowing/weed eating time; seconded by Julie.  Motion passed.

There are lots of weeds and it was decided to contact TruGreen to see how much they would charge to do this.  Joe will check on this.

Copier – discussion was held about the printer.  Joe made motion to buy a printer no more than $750.00.  Seconded by Tami.  Motion carried.  Tami and Joe will order this. 

FINANCES:

Debbie ––Nothing new with the bills.  Discussed CD rates to put some money in from checking account.  Randy found out that First State is 2% for 18 months.  Debbie will make a list and comparison with all the banks interest rates for CD’s.

Financial guidelines – waiting now on finance committee to be formed by Father Tim and for Mary Sell to look at for CPA opinion before making a decision.  Mary needs to review this again. 

GROUPS & SUBCOMMITTEES

Building committee – we will be meeting after this meeting to look at the pictures and plan from the church in Hermosa, SD.

Joe would like authorization from the parish council to fence the new property according to the survey of the land.  Fence Tech gave us a bid last fall.  The current fencing is off.  He sent letters to the surrounding landowners.  Larry made a motion to put up a new fence.  Seconded by July.  Motion carried.

SCCW – Barbara Byrne – October 8 will be the meeting date for the Sheridan Deanery that will be held in Sundance. 

The carpets will be shampooed both upstairs and downstairs and the SCCW will pay for this.

Baby bottles – will be getting from Gillette in the fall.  SCCW gives $100.00 a year to Bella in Spearfish.

Baby bottles are here now from Gillette.  They were given to Carol Jordan to put out with collection from Mother’s Day to Father’s Day.  Father Tim wants to support the Gillette Resource Center for the Baby Bottles and once a year.

OTHER BUSINESS:

Welcome to the Wilkerson’s – introductions were made.  Need to make sure the EMOHC understand that there are not any Sacristans at our church and the EMOHC need to set-up and clean-up.

Father Tim – Parish directory is being worked on and not sure when the directories will arrive. 

Need to schedule a parish council meeting to go over things we need to work on.  Welcoming.  How to support other churches.  Etc.

Deacon Ken is not in the office anymore and he is doing home visits in Newcastle.  He is Chaplain at the prison.

Graduation – items were purchased for the graduates from Parish Council and sent to them.

Mother’s Day – Randy had sent Tami a note to make sure our church did something for Mother’s Day and we do.

St. Paul’s Day – will not be doing this year.

Picnic will be sometime in August when Father Tim and Father Hiep are available.

CLOSING PRAYER:  Father Tim

NEXT MEETING – TBD

Respectfully submitted,

Tami Baron, Secretary

 






ST PAUL’S PARISH COUNCIL MINUTES                                                                                     APRIL 12, 2018

 

MEMBERS PRESENT: Joe Baron (Trustee), Kim Fundaun, Randy Lang, Mary Jayne Jordan (Adult Ed Rep & member), Debbie Ellsbury, Cindy Hansen, and Tami Baron

 

MEMBER(S) ABSENT Father Tim, Julie Wheeler, Jake Jacobs (Trustee), Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), Mary Sell (Trustee?) and Carol Jordan (CCD Rep)

 

OPENING PRAYER:   Randy

 

APPROVAL OF MINUTES:   Cindy made a motion to approve the March minutes.  Seconded by Kim.  Motion carried.

 

SACRAMENTS & LITURGY:

 

Confirmation will be Friday, April 27, 2018 at 7:00 PM in Newcastle.  We have three – Ella Bifulco, Levi Rudloff, and Tony Villegas

 

EDUCATION & FAITH FORMATION:

 

Carol Jordan – Not available for report – Debbie did pay for Confirmation retreat from CYO account.

 

Mary Jayne Jordan – Wild Goose a 14-week study on the Holy Spirit available on Formed will be ending sometime in May.

 

BUILDING & GROUNDS:

 

Larry Byrne – Not available for report  - Need people to take over the tasks from Larry and Jake of building maintenance and snow plowing.  A plan of succession for the head of maintenance and substitutes is still needed.  Anyone interested should talk to Randy Lang.  Brian Kerkvliet has volunteered to do snow removal Friday-Sunday.

 

Copier – need a new copier – Randy will find out some prices on the ones he uses at work.  Hope to buy a wireless color printer.

 

FINANCES:

 

Debbie ––Nothing new with the bills.  Discussed CD rates to put some money in from checking account.  Randy will find out what rates his bank (First State) has. 

 

Debbie spoke to the Diocese and any income from the AG lease will need to be restricted to the building fund since the funds used to purchase the land was from the building fund.

 

Debbie stated that our collection envelopes have an additional capital campaign envelope.  We need to find out what the capitol campaign people tell us to do.  It is good to know they are available.

 

Financial guidelines – waiting now on finance committee to be formed by Father Tim and for Mary Sell to look at for CPA opinion before making a decision.

 

GROUPS & SUBCOMMITTEES

 

Building committee – Joe – still waiting on the people from Minnesota to set a date for a meeting. 

Michele and Cindy went to Hermosa and have a presentation to show us.  Need to set up building committee meeting.

 

SCCW – Barbara Byrne – not available for report

 

OTHER BUSINESS:

 

Baby Bottles – SCCW is not doing Bella – Parish Council will support one collection from Bella.  Baby Bottle collections are usually done twice a year.  The Parish can support Gillette one time a year and Bella in Spearfish one time a year.  SCCW needs to let the Council know when the Gillette collection will be.  There are two collections each year in January and May.  Cindy will gather statistics on how many people from Crook County use the one in Gillette and Spearfish.

 

Graduation – we have two students who don’t regularly come to church and SCCW is not having a graduation party.  Parish Council would like to give these students Rosary Beads and a Graduation Card.  Tami will pick up and send.

 

Church Registration – Tami talked to Father Tim and he wants all the inactive people to remain on the registrations list so they can be contacted in future with the hope and prayers that they will be active in our church again..  The only ones Tami will remove are the ones who have moved or have passed away.   Tally updated the list with people who have moved.  Tami will update list.

 

Prayer cards – Bishop Steven shared some prayers with Tami that he told us about with his Homily from the Chrism Mass.  He wants them to be shared with parishioners.  Tami will print them out on cardstock.

 

Discussed an extra holder for the pews for envelopes.

 

Discussed MyParishAPP we would like to continue – last known charge would be $35.00 per month.

 

Look for beeswax candles for the altar.

 

For next month need to set up Parish picnic and  – St. Paul’s Feast Day – June 29

 

CLOSING PRAYER:  Randy

 

NEXT MEETING – THURSDAY, MAY 10, 2018 at 5:00 PM

 

Respectfully submitted,

Tami Baron, Secretary

 

 

ST. PAUL’S PARISH COUNCIL MEETING MARCH 8, 2018

Members present – Kim Fundaun, Cindy Hansen, Julie Wheeler, Debbie Ellsbury, Joe Baron & Tami Baron

 

Members absent – Father Tim Martinson, Randy Lang, Mary Jayne Jordan, and Jake Jacobs

 

Approval of previous minutes – Motion was made by Julie and seconded by Joe to approve the January minutes. Motion carried.

Debbie wants a clarification on how to report the income from the AG lease on the Cleveland Street properties.
She will talk to the diocese and to Mary Sell on how to do the bookwork on this.

 

SACRAMENT & LITURGY

Father Tim – Holy Week & Easter Schedule- same as last year.

Good Friday at 12 Noon,

Easter Sunday regular schedule 9:30 am

Holy Thursday will be in Newcastle only at 7:00 pm

EDUCATION & FAITH FORMATION

Carol – Religious Education - conformation retreat – CYO funds/Hayden funds – Cindy will talk to Carol to find out
more about this and let her know she needs to let the parish council know when it is, how many going, and the fees and costs
of the events before the monthly Parish Council Meeting

Mary Jayne – Adult Education (not in attendance)

BUILDING & GROUNDS

Larry Byrne – people needed to take over the building maintenance and snow plowing update
(not in attendance) – Brian Kerkvliet is taking over the snowplowing. Others are still needed to take over other maintenance items.

FINANCES

Debbie – monthly bills, etc. – nothing irregular – electric bill was high but it was high everywhere –
Joe will look into a different kind of thermostat for the electric heaters.

Joe – financial guidelines – tabled again. We need to discuss and decide the restricted building funds uses.

 

GROUPS & SUBCOMMITTEES

Building Committee – Joe – we are waiting on the meeting with the consultants the Bishop told us about at
the last Building Committee Meeting from Minnesota before we proceed.

SCCW – Barbara Byrne – St. Patrick’s Day Dinner on March 11th.

The Deanery Meeting will be in Sundance this Fall – probably in early September before the state meeting the end
of September.

OTHE BUSINESS

Father Tim – Parish Directory. Photographs will be the last week of April & first week of May – April 29 -May 5.
Information will be sent out when it is received and will put what we know in the bulletin.

Finance Council (Father Tim is working on this)

Tami – church member registration update questions – Tami sent an email to the diocese in how they update the
registration list. Denise said that they leave people on the registration for 4 years before deleting unless they move or die.
Tami will update forms and send updated registration list to Father Tim and the diocese.

CLOSING PRAYER - Kim

Next meeting: Thursday April 12, 2018 @ 5 PM


 








ST PAUL’S PARISH COUNCIL MINUTES JANUARY 11, 2018

 

MEMBERS PRESENT: Father Tim, Joe Baron (Trustee), Kim Fundaun, Randy Lang, Julie Wheeler, Jake Jacobs (Trustee), Barb Byrne (S.C.C.W. Rep),
Larry Byrne (Building and Grounds Rep), Mary Jayne Jordan (Adult Ed Rep & member), and Tami Baron

MEMBER(S) ABSENT Debbie Ellsbury, Cindy Hansen, and Carol Jordan (CCD Rep)

VISITOR(S): Mary Sell

OPENING PRAYER: Father Tim

APPROVAL OF MINUTES: Julie made a motion to approve the November minutes. Seconded by Jake. Motion carried.

SACRAMENTS & LITURGY:

Father Tim – Jake is resigning from being a Trustee and is being replaced with Mary Sell. Thank you Jake for all your service.

Ash Wednesday – time to be announced soon.

A retreat/mission will be held in early March in Newcastle.

 

EDUCATION & FAITH FORMATION:

Carol Jordan – Not available for report

Mary Jayne Jordan – Wild Goose a 14-week study on the Holy Spirit available on Formed will start on Sunday, January 14. No book. Watch a video and reflect on it.

 

BUILDING & GROUNDS:

Larry Byrne – maintenance is up to date. Need people to take over the tasks from Larry and Jake of building maintenance and snow plowing. A plan of succession for the head of maintenance and substitutes. Anyone interested should talk to Randy Lang.

 

FINANCES:

Debbie – Not available for report – Tami delivered paper work. Nothing new with the bills.

CD rates were 1.9% for Sundance State Bank and 2.1% for 27 months with First Tier.

Poor fund – in the past we have been donating $100.00 a month to the Ministerial Association in Sundance and they turned around and gave it to the food pantry. The Ministerial Association has dissolved. Do we want to continue giving the food pantry from the poor fund?

Joe made a motion to pay $100.00 on a monthly basis from the poor fund to the local food pantry. Seconded by Jake. Motion carried.

Joe - Financial guidelines were given to Mary Sell, new trustee, to look over before we vote on this.

Father Tim stated that the Bishop requires our parish to establish a Financial Council. Father Tim is working on this. Guidelines would fall under the Financial Council’s purview. Meets quarterly.

 

GROUPS & SUBCOMMITTEES

Building committee – Joe – informed us about the agriculture lease for the Croell and Mathis land to lower the prices of our property taxes all that this entails. A 60-40 hay crop with Dan and Kristi Trunk. He would probably buy back the hay. He prepared lease agreement for Father Tim to sign. Joe made the motion to recommend that Father Tim sign the Ag Lease. Seconded by Larry. Motion carried.

Joe sent out a letter to adjoining landowners about the fences. He hasn’t heard anything back yet. Joe had previously brought in a bid from Fence Tech. Do this in the spring.

SCCW – Barbara Byrne – St. Patrick’s Day Dinner will be Sunday, March 11. She wanted a workday before that day. Workday will be on Saturday, February 24 with a back up date of Saturday, March 3.

Barbara brought up the need for a Parish Directory so we can put names and faces together. Father has been in contact with the company who does this and will let us know. Discussed one for the Northeast corner with all four churches. The directory is free but they are trying to sell picture packages to people. Could we have the council pay a set amount for all people (like a $5 dollar off coupon). Will follow up with this when more information is available.

Father stated that How are we as a Parish reaching out to our members? What can we do better?

Deanery meeting will either be in the spring or fall.

OTHER BUSINESS:

Joe and Kim – building site – new option is out now.

Father Tim – Bishop Steven visit – the building committee met with the Bishop in November. It went very well. He was very encouraging of where the building committee is at, at this time. The process takes some time. Will find out if we are still meeting with advisors from Minnesota. A few of the building committee members will be going to the liturgical conference next week.

Kim – look at the new church in Hermosa. Michele has been in contact with and will bring the information to the next building committee meeting.

Tami – needs someone to print out bulletin for January 21. Mary Sell will do.

She also needs someone to serve coffee and donuts. Julie will do this.

 

CLOSING PRAYER: Father Tim

NEXT MEETING – THURSDAY, FEBRUARY 8, 2018 at 5:00 PM

Respectfully submitted,

Tami Baron, Secretary







ST PAUL’S PARISH COUNCIL MINUTES NOVEMBER 16, 2017

MEMBERS PRESENT: Father Tim, Cindy Hansen, Joe Baron (Trustee), Kim Fundaun, Randy Lang, Julie Wheeler, Jake Jacobs (Trustee), and Tami Baron

MEMBER(S) ABSENT: James Halverson, Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), Debbie Ellsbury, Mary Jayne Jordan (Adult Ed Rep), and Carol Jordan (CCD Rep)
 

VISITOR(S): Todd Hansen

OPENING PRAYER: Father Tim

APPROVAL OF MINUTES: Joe made a motion to approve the October minutes. Seconded by Cindy. Motion carried.

SACRAMENTS & LITURGY:

Father Tim –

A retreat will be held in Newcastle on Saturday, December 2. This starts at 8:30 am and will conclude at 5:00 pm. Lunch and supper will be provided. The Joy of Advent. Please call Corpus Christi to make your reservations.

A special time for confessions will be held during Advent. When the time and date are determined it will be announced and put in the bulletin.

Times and churches for the Christmas Vigil and Christmas Day masses were discussed. Father Tim will consider all possibilities and will be announcing this soon.

January 1 is usually a Holy Day of Obligation but according to the USCCB will not be observed.

 

EDUCATION & FAITH FORMATION:

Carol Jordan – Not available for report – are we having a children’s Christmas program?

Mary Jayne Jordan – Not available for report

BUILDING & GROUNDS:

Larry Byrne – Not available for report

FINANCES:

Debbie – Not available for report –

The poor fund was discussed. Joe called Kati Davies from the food pantry. Joe made a motion that $1200 from the poor fund now to be given to the Christmas Basket programs and that the money collected from November 19 – December 5 be given to the food pantry. Kim seconded the motion. Motion carried.

The CD that has been deposited in the general checking account was discussed. Randy will find out the interest his bank offers and we will have Debbie find out what other banks offer before putting this back into a CD.

Joe –discussion was held about the financial guidelines. A copy will be given to Debbie for her to comment on and then that will be discussed and hopefully we can vote on this matter in January.

 

GROUPS & SUBCOMMITTEES

Building committee – Joe – Joe passed around a letter regarding fencing the property. This letter goes to the adjoining landowners. Father Tim, Joe and Jake signed the letter.

Bearlodge School and the house next door on Main Street were discussed as possible sites for new church. Also discussed was the Croell property on the other side of the interstate on 585. More information is need about these two properties. Joe and Kim will find out more information.

Bishop Steven will meet with the building committee on Monday, November 27, at 6:30 pm. We will keep him up to date on what has been going on with our meetings and with progress on building a new church.

SCCW – Barbara Byrne – not available for report - SCCW meeting on Tuesday, November 21 at 1:00 PM. Bake sale on December 14.

 

OTHER BUSINESS:

Nominations for parish council were held. Tami called all the people nominated with two or more votes. All turned down accepting the nomination, except for Mary Jayne Jordan. Father Tim appointed Mary Jayne Jordan to the council starting in January 2018 to a three (3) year term.

The Southwest Liturgical Conference was discussed. Father Tim is required to go. Todd and Cindy Hansen are planning on going. Registration is due December 15.

Joe made a motion to elect Randy Lang as chairman and Kim Fundaun as vice-chairman. Seconded by Julie. Motion carried.

 

CLOSING PRAYER: Father Tim

NEXT MEETING – THURSDAY, JANUARY 11, 2018 at 5:00 PM

 

Respectfully submitted,

Tami Baron, Secretary

 

ST PAUL’S PARISH COUNCIL MINUTES OCTOBER 12, 2017

 

MEMBERS PRESENT: Father Tim, Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), and Tami Baron

MEMBER(S) ABSENT: James Halverson, Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), & Kim Fundaun, Debbie Ellsbury, Randy Lang, Julie Wheeler, Mary Jayne Jordan (Adult Ed Rep), and Carol Jordan (CCD Rep)

OPENING PRAYER: Joe

APPROVAL OF MINUTES: Jake made a motion to approve the September minutes. Seconded by Joe. Motion carried.

SACRAMENTS & LITURGY:

Father Tim

Holy Day – November 1 –October 31 at 7:30 pm.

Mass schedule for Holy Days of Obligation will be the Vigil Mass for Hulett and Sundance

Hulett will be at 5:30 pm and Sundance will be at 7:30 pm

Christmas schedule will be different because Christmas is on Monday and will be updated when the schedule is finalized.

New Year’s Day 2018 is not a Holy Day of Obligation because it falls on a Monday.

Discussion was held on second collections in light of more natural disasters.

Discussion about CRS does not do its charity work within the US.

Southwest Liturgical Conference will be held in Cheyenne this year. January 16-19 at Little America. Parishioners are encouraged to attend or at least one representative per church. This is a large conference.

World Day of the Poor is coming up soon, November 5. Intercessory Prayers, Food Banks, etc. focus on the poor.

Joe made a motion to announce that from now until November 5 any collections will go to the food panty over and above what we already donate per month ($100.00) to the Ministerial Association. Seconded by Jake. Motion carried.

Tami had an idea of doing birthday party donations for boys and girls to the food pantry. Put together a box with cake mix, icing, candles, napkins, tablecloth, plates and disposable cake pan. Tami will talk to SCCW and CCD classes about this.

 

EDUCATION & FAITH FORMATION:

Carol Jordan – Not available for report – Message received by email that six (6) students attended the Terra Sancta retreat last weekend and that more CCD teachers are needed.

Mary Jayne Jordan – Not available for report

 

BUILDING & GROUNDS:

Larry Byrne – Not available for report

FINANCES:

Debbie – Not available for report – The CD that matured was left in the parish bank account.

Joe –discussion was held about the financial guidelines. The building fund and capital improvements need to discuss when Debbie is available. Decided to vote on in November on financial guidelines

GROUPS & SUBCOMMITTEES

Building committee – Joe – Received property tax bill from Roger Croell. It was $2755.00. Last year they were $266.00. So Joe went to the County Assessor to discuss this. Assessor will be making a correction on this. It has been assessed as commercial property. He will see about getting ag value.

Fence Tech bid for a 4-wire bid was $3212. Joe will send notice letter to the adjoining landowners.

Joe, Father Tim, and Amanda met regarding what the next steps are in our building process and then had a conference call with Randy Byers.

Randy stated we needed some preliminary ideas. Need to find out about how much money we have to work with. Michele and Joe are finding more about the fundraising organization to help us get started. What can we afford to build? Loans? Payments?

We had an offered to buy the property back for $250,000.00. Until we have another suitable parcel of land we are not interested.

Father Rob presentation has been cancelled and will be rescheduled.

 

SCCW – Barbara Byrne – not available for report

 

OTHER BUSINESS:

Nominations for the open parish council seat will be on October 15 and 22, with voting on November 5.

Discussion was held on counting the collections. Joe, Jake and Debbie may go down and watch the process.

Matthew Kelly books are again available for Advent giving; “Perfectly Yourself.” Father Tim will talk to Kay about this.

Tami showed the advent calendar she purchased for $3.00 each and would like to purchase it for families with children. Joe moved to purchase these calendars. Seconded by Jake. Motion carried.

Trying to schedule an Advent retreat for all the churches – Newcastle, Sundance, Upton, and Hulett.

 

CLOSING PRAYER: Joe

 

NEXT MEETING – THURSDAY, NOVEMBER 16, 2017 at 5:00 PM – NO MEETING WILL BE HELD IN DECEMBER

Respectfully submitted,

Tami Baron, Secretary




~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~


ST PAUL’S PARISH COUNCIL MINUTES SEPTEMBER 13, 2017

 

MEMBERS PRESENT: Father Tim, Cindy Hansen, Debbie Ellsbury, Joe Baron (Trustee), Jake Jacobs (Trustee), Randy Lang, Julie Wheeler, Mary Jayne Jordan (Adult Ed Rep), Carol Jordan (CCD Rep), and Tami Baron

MEMBER(S) ABSENT: James Halverson, Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), & Kim Fundaun,

OPENING PRAYER: Father Tim

APPROVAL OF MINUTES: Joe made a motion to approve the May and August minutes. Seconded by Randy. Motion carried.

SACRAMENTS & LITURGY:

Father Tim – Altar server training on Friday, September 15. Five students were planning on attending.

Holy Day – November 1 – tentative for October 31 at 7:00 pm.

EDUCATION & FAITH FORMATION:

Carol Jordan – Religious education – Ride for the Brand November 11&12 in Casper 9-12th grade. Catechetical Sunday is September 17. November 1 - All Saints Day celebration. Donation drive funds go to retreat funds. Discussed Habitat for Humanity; need to be a certain age to help out with this cause and will phase it in.

Discussion was held on who needs safe environment training and background checks. All reports need to go to Corpus Christi.

Mary Jayne Jordan – Adult education – Consoling the Heart of Jesus is a 10-week study. Will begin as soon as books arrive. Books are $3.95 each. Workbooks not ordered.

BUILDING & GROUNDS:

Larry Byrne – Not available for report

FINANCES:

Debbie – Blakeman Propane – Pre-buy for winter. Joe will talk to Tally and find out what the average has been over the last 5 years. Joe made a motion to sign the contract for the winter pre-buy based on the 5 year average. Seconded by Jake. Motion carried.

Debbie – CD’s discussed. Joe made a motion that we do the step-up CD with First Tier Bank. Seconded by Julie. Motion carried.

Poor fund will be expended in November.

Sundance State Bank CD came due and Debbie put it in the checking account for now.

Budget – was discussed and gone through. We compared from last fiscal year. Discussed depreciation. Discussed balance sheets.

Joe made a motion to put $2000.00 in youth retreats. Seconded by Randy. Motion carried.

Joe made the motion to approve of the amended budget for 2017-2018. Seconded by Jake. Motion carried.

Joe – draft of bank accounts and investments was discussed. Keep history of accounts. Make sure this document makes sense and need to vote on in October.

GROUPS & SUBCOMMITTEES

Building committee – Joe – land was purchased in July. Amanda has talked to Randy the architect and he is ready to come up and talk to us. Father Tim has talked to Father Rob, Director of Worship, and he would like to come up and talk to us before we meet with the architect. He would be willing to talk to us for two nights and opening it to the parish. Need to coordinate between Father Rob and Randy for a road map for us to follow. Will look at a Tuesday/Wednesday or Wednesday/Thursday.

The book “Built of Living Stone” was suggested that the building committee be read prior to building. Tami will send out link for that book for all parishioners.

The land was surveyed and the markers are not correct. Joe will look into getting the land re-fenced along the survey lines with contacting the landowners adjacent to the land on the east and west and to also see if they will see if the landowners are into developing the land, too. The Mathis land needs cleaned up. Joe will look into getting it cleaned up.

SCCW – Barbara Byrne – not available for report

OTHER BUSINESS:

Picnic report – Kim – Kim said the picnic cost about $80 and he will have Michele bring the receipts to Mass on Sunday. Decker’s made the burger patties and donated the hotdogs. They returned the leftover buns and were refunded for them. They sold the 20 leftover hamburgers for $1.00 each so that helped reduce the total cost of the picnic.

Tami – from My Parish App we received a banner and stand with this. There are banner’s that can be purchased for this stand through the website.

Brochures for new parishioners – Tami went over what she put together and the need for other items that need purchased for the packets. SCCW gave Rosary Beads to put in the packets. Randy made a motion for Tami to purchase Catholic Devotionals, How to Pray the Rosary Brochures, and What We Believe Brochures for the packets. Seconded by Julie. Motion carried.

Advent – Tami suggested we do something for families with children instead of just concentrating on books for adults. Will look into that and also look into what Matthew Kelly is offering and Gus Lloyd “A minute in the church”, etc.

Linen hanger – Tami will bring bracket to be installed.

Parish Council Terms – James Halverson’s term is up. Announce on October 1. Take nominations through October 22 and vote on October 29. Results brought to Parish Council in November and person nominated will be asked to come to December meeting and start on the council in January 2018. Discussed a high school representative and our new by-laws. The by-laws were resent to the diocese as they lost our original one.

January 2018 – a new chairman needs to be appointed for Parish Council on January 1. Cindy wants to step down from this position.

NEXT MEETING – THURSDAY, OCTOBER 12, 2017 at 5:00 PM​​​​​​​

Respectfully submitted,

Tami Baron, Secretary



~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~


ST PAUL’S PARISH COUNCIL MINUTES AUGUST 6, 2017

MEMBERS PRESENT: Cindy Hansen, Debbie Ellsbury, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Randy Lang, James Halverson, Julie Wheeler, Carol Jordan (CCD Rep), and Tami Baron

MEMBER(S) ABSENT: Father Tim, Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), & Mary Jayne Jordan (Adult Ed Rep).

PARISH BUSINESS:

REFRIGERATOR FOR RECTORY – the refrigerator in the rectory has quit working and only blowing out warm air. It is probably about 30 years old.

Jake made a motion to measure the space and to purchase a new refrigerator. Seconded by James. Motion carried.

AGREEMENT WITH REALTOR – the agreement is up for the Mathis Land in September. Needs renewed.

Joe made a motion to renew contract. Seconded by Kim. Motion carried.

POOR FUND – Jake brought up that Tanya Brekke’s house burnt and that she is a member of our church. Debbie said we have given poor fund money for such a cause. She will look up the usual amount.

Joe made a motion to spend poor fund money for Brekke fire fund at the bank with the usual amount that Debbie determines. Seconded by Julie. Motion carried.

ROOF – Jake stated that part of the roof over the back exit is in bad shape.

(a side note – Father Tim arrived after we had voted on items)

NEXT MEETING – SEPTEMBER 13, 2017 at 5:00 PM

Respectfully submitted,

Tami Baron, Secretary

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~


ST PAUL’S PARISH COUNCIL MINUTES MAY 10, 2017

MEMBERS PRESENT: Father Tim, Cindy Hansen, Debbie Ellsbury, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Mary Jayne Jordan (Adult Ed Rep), Julie Wheeler, Carol Jordan (CCD Rep), and Tami Baron

MEMBER(S) ABSENT: Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), Randy Lang, & James Halverson

OPENING PRAYER: Father Tim

APPROVAL OF MINUTES: Jake made a motion to accept the minutes from the February meeting; seconded by Kim. Motion carried and approved.

SACRAMENTS & LITURGY:

Father Tim – will set up date for EMOHC, Lectors, and Altar Servers sometime to be determined.

Confessional – may need a ramp or have the old confessionals usable in the future for anyone that can’t maneuver the step. Father can meet with parishioners individually. Jake will take a look at the lights and the hookup for the swamp cooler. He can put up a pull chain for the light. Need to see if lights outside confessional still work. We can look into having it available in the future. It doesn’t need to be worked on at this time. Let Father know, if there is an immediate need.

EDUCATION & FAITH FORMATION:

Adult Education – Mary Jayne – adult classes are completed until fall. They will be doing series on St. Peter next fall.

CCD – Carol Jordan – May crowning this weekend. CCD will be completed on May 21.

*The Hayden account is for all religious education (adult and youth).

BUILDING & GROUNDS:

Maintenance Book – Larry Byrne not available for comment.

Jake informed the council that some vandalism occurred at the back of the church. The cover on the back window was stomped on and broke. The down spot was broken and there looks like someone hit the back of the Rectory and inside a mirror fell off and broke.

FINANCES:

Debbie – setting up new accounts for the land with help from the Diocese for ParishSoft. Discussed the Poor Fund. Will make a donation as needed for the Poor Fund.

Discussed the budget:

  • Joe made a motion to increase the education budget to $1000.00. Motion seconded by Kim. Motion carried.
  • Joe made a motion to increase the mileage budget to $2500.00. Seconded by Julie. Motion carried. Extension money will not be available after this year.
  • Tami made a motion to increase the general supplies budget to $1000.00. Seconded by Joe. Motion carried.
  • Joe made a motion to increase the Land Purchase budget to $95,000 and the Professional Fees budget to $20,000. Motion seconded by Kim. Motion carried.

Joe – draft of bank accounts and investments – Joe handed out updated paperwork. Tabled discussion until September.

GROUPS & COMMITTEES:

Building Committee – Joe – The Diocese called and he updated Carol DeLois about what was going on. Soil testing needs to be done. Amanda has talked to the geotech people. Joe has talked to Warren Oiler about soils testing for WYDOT that was at the highway department and the Mathis property. The school will give us reports on the Delacandro land that is near by. Discussed environmental study. (What has previously been on the property.) Need hydrology report.

SCCW – Barbara Byrne – File cabinet for sale $112.50. Discussion was made in regards to how long the church keeps documents. The Diocese has guidelines on this. Joe made a motion to purchase file cabinet for $112.50. Seconded by Julie. Motion carried. Need keys with cabinets.

OTHER BUSINESS:

Ad for Bishop – Ad for the Catholic Register regarding the Bishop’s Ordination. Cost of ad to be split between the four (4) churches. $150.00 total so $50.00 per church. Tami had suggested an ad. A picture of all four (4) churches faded out with congratulations sentiments overlay. Kim made the motion. Seconded by Joe. Motion carried.

Thank you Mass/Summer BBQ – August 27 at the City Park Mass at 10:30 – Say thank you to everyone at St. Paul’s from being a parishioner to anyway you serve the church.

I’m not texting; I’m praying – My Parish App will launch on Sunday, May 21. Will show people with donuts and coffee. Messages, The Rosary, Bulletins, etc. are on the app. Need to email the company to see how the Spanish version works.

Summer mowing – need someone to mow for the summer. $20 per time. If no one is interested, Jake said he would do it. Tami will put ad in bulletin.

Summer meetings – as needed.

Church signs – the church signs that are on the roads entering the town are damaged. Decided at this time not to purchase new signs.

Baby bottle campaign – Bella Resource center Mother’s Day until Father’s Day. Bella is in Spearfish. They do free services – ultrasound, adoption options – for women in crisis. All money is raised by donations. Motion made Joe seconded by Julie. Motion carried.

Brochure for new members – need phone numbers – need Randy’s. Finish up.

CLOSING PRAYER: Father Tim​​​​​​​

NEXT MEETING – SEPTEMBER 13, 2017 at 5:00 PM

Respectfully submitted,

Tami Baron, Secretary

 


~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

ST PAUL’S PARISH COUNCIL MINUTES FEBRUARY 10, 2017

MEMBERS PRESENT: Father Tim, Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Mary Jayne Jordan (Adult Ed Rep),
Randy Lang, Julie Wheeler, Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), and Tami Baron

GUEST(S): Todd Hansen

MEMBER(S) ABSENT: Debbie Ellsbury, James Halverson, & Carol Jordan (CCD Rep)

OPENING PRAYER: Father Tim

APPROVAL OF MINUTES: Joe made a motion to accept the minutes from the January meeting; seconded by Kim. Motion carried and approved.

SACRAMENTS & LITURGY:

Ash Wednesday – March 1 – Mass at 12:15 pm

Stations of the Cross – Fridays – 5:15 pm during Lent

Holy Thursday – April 13– Newcastle at 7:00 pm

Good Friday – April 14 – at St. Paul’s at Noon

Easter Sunday – April 16 – 9:30 am at St. Paul’s

 

Sometime during Lent St. Paul’s will have a Penance service

EMOHC and Lector training TBD sometime before Easter at St. Paul’s

 

EDUCATION & FAITH FORMATION:

Adult Education – Mary Jayne – Consecration of Mary – Consecration Mass March 25 sometime in the morning in Newcastle. TBD.

CCD – Carol Jordan – no report from Carol. Valentine’s Couple’s Dinner at February 11 at 5:00 pm

 

BUILDING & GROUNDS:

Toilet is fixed.

Top shelf in Rectory office is unleveled and needs a bracket. Also in the Rectory the washing machine is broken and a new bed is needed the old one is about 30 years old.

Larry has been working on a maintenance book for the church and snowplow. We will put a notebook in the Sacristy and label it maintenance. Larry setup an account for the snowplow at Rolling Metal Sinclair for repairs and gas. Check roof and put water proofer on every summer, check basement windows for leaks, etc.

Linen to hang up on rack next to the cabinet next to Father Tim’s vestment cabinet. Barb Byrne will make a cover for this. Tami will order the hangers. Jake and Larry hang the rack.

FINANCES:

Debbie – absent – no report. Tami noticed that the electric bill was higher because of rate increase we need to look at every month and may need to adjust the budget.

Joe – draft of bank accounts and investments – tabled for February - please read over previous documents and be ready to discuss in March.

GROUPS & COMMITTEES:

Building Committee – Joe – realtor stated that the Myers and Dalicondro’s want to sell the land all together not just five (5) acres. The person wanting to purchase the Mathis land is going to wait until spring to make an offer. The Spiedel land is still in probate.

SCCW – Barbara Byrne – St. Patrick’s Day dinner is Sunday, March 12. The signup sheets will be up on Sunday. Need a workday on Saturday, February 25 at 8:00 a.m. for deep cleaning and set-up for St. Patrick’s Day Dinner.

OTHER BUSINESS:

Advent candles – Tami purchased candles and will ask James Halverson to make wreath and stand. I will show James with Father Tim’s input what we want.

New Parishioner Packet – Tami will update what we have already instead of booklet.

First Holy Communion Luncheon – April 30 – SCCW will provide cake. Need to get more info from Jessie Halverson, and the parents for the luncheon. Potluck??? Tami has ribbons and signs for families for reserved seats for First Holy Communion and SCCW buys them all a gift.

First Holy Communion Banner – Joe made a motion and Tami seconded it to purchase the banners for each student for this out of the Hayden account. Motion carried.

New washer and dryer and bed for rectory.

Tami made motion to purchase a new washer and dryer for the rectory and a limit of $2000.00 for this purchase and for a new bed with a limit of $1500.00 for this purchase. Seconded by Julie. Motion carried.

CLOSING PRAYER: Father Tim

NEXT MEETING – MARCH 8, 2017 at 5:00 PM

Respectively submitted,

Tami Baron, Secretary



~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~




ST PAUL’S PARISH COUNCIL MINUTES JANUARY 11, 2017

MEMBERS PRESENT: Father Tim, Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Mary Jayne Jordan (Adult Ed Rep), Randy Lang,
Julie Wheeler, and Tami Baron

GUEST(S): Todd Hansen

MEMBER(S) ABSENT: Debbie Ellsbury, Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), James Halverson, & Carol Jordan (CCD Rep)

APPROVAL OF MINUTES: Joe made a motion to accept the minutes from the November/December meeting; seconded by Kim. Motion carried and approved.

SACRAMENTS & LITURGY:
Thank you for the Christmas gift. Thanks everyone for everyone that set up for Advent and Christmas.
Our next event will be Lent with Ash Wednesday on March 1. Father Tim will have the time for that in February.
Stations of the Cross are held on Fridays at 5:15 pm during lent.

EDUCATION & FAITH FORMATION:
Adult Education – Mary Jayne – start back up on January 22. Thanks to everyone who helped out with putting away the Christmas decorations.

CCD – Carol Jordan – no report from Carol. Mary Jayne submitted a bill for her for the Young Adult class. (Students that have been confirmed but not yet graduated from high school)

BUILDING & GROUNDS:
The vacuum upstairs in not working. (needs new filter)
Heater in rectory going out if it is really windy out and needs to be relit each time.
Tabernacle candles need reordered. (Cindy will talk to Debbie)

Discussed water used for washing Father’s hands during Mass. Using regular tap water is etching the glass. We have filtered water in the basement to use.
Tami will make a sign to use the filtered water and will bring an extra jug to have upstairs for easier use. She will also remind EMOHC to wash out the
Friday cruets each week so mold doesn’t grow in them.

Outdoor lights have been installed. No bill has been submitted yet.

FINANCES:
Debbie – absent – no report.

Joe – draft of bank accounts and investments – please read over previous documents and be ready to discuss in February.

GROUPS & COMMITTEES:
Building Committee – Joe received letter from the Realtor regarding update on land. People are still looking at but haven’t given an offer yet.
Speidel property isn’t for sale yet as probate is not completed. Myer’s property is $15,000.00 per acre. Dalicondro’s is $30,000.00 per acre.

SCCW – Barbara Byrne – St. Patrick’s Day dinner is Sunday, March 12. The signup sheets will be up shortly for this. They purchased two (2) file cabinets to
put their papers in. (Scrapbooks, St. Patrick’s Day dinner, church history, etc.)

OTHER BUSINESS:
Officer voting – Tami made a motion for Cindy Hansen to remain as Chairman, Randy Lang for Vice-Chairman, Debbie for Treasurer/Bookkeeper, and
I would remain as secretary. Jake seconded the motion. Motion carried.

Advent candles – discussion was held on this item. Tami will look for these and let everyone know what the prices are for next month.

New Parishioner Packet – update old one for Mass and Holy Hour to say Fridays. Tami found out what Corpus Christi has for their new parishioners and
she made a list of what was in the packet and passed it around. She will scan in the booklet and ask for input from the various groups and Father to update this.
We could work on this booklet a few items at a time at each council meeting.

Knights of Columbus – Randy Lang has applications on these. We would be joining Corpus Christi at this time until we have 20 members in this group.

Church history – Mary Jayne and Mary Sell. Will be working on this spring.

Calendar for 2017 – Tami updated this. She made a change with the Poor Fund to be given out in November instead of December so the funds are available
earlier for the groups that the donations are given to.

Linens – Tami suggested that we hang the linens instead of folding them. They will need to hang in the room off of the meeting room so they won’t drag on the
floors as they would in the basement. She will ask Diane and Barbara for input.

CLOSING PRAYER: Father Tim

NEXT MEETING – February 8, 2017 at 5:00 PM
Respectively submitted,
Tami Baron, Secretary

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

 

ST PAUL’S PARISH COUNCIL MINUTES NOVEMBER 9, 2016

MEMBERS PRESENT: Father Tim, Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Mary Jayne Jordan (Adult Ed Rep), Randy Lang, Tami Baron, & Debbie Ellsbury

GUESTS: Michele Fundaun and Mary Sell

MEMBER(S) ABSENT: Barb Byrne (S.C.C.W. Rep), Larry Byrne (Building and Grounds Rep), James Halverson, & Carol Jordan (CCD Rep)

APPROVAL OF MINUTES: Randy made a motion to accept the minutes from the October meeting; seconded by Kim. Motion carried and approved.

SACRAMENTS & LITURGY:
Fr. Tim – Holy Days – will continue with the same schedule as on the last Holy Day.
Vigil Mass - Hulett at 5:30 PM and Sundance at 7:30 PM
Holy Day Mass – Upton at 5:30 PM and Newcastle at 7:00 PM

The Holiday schedules are being worked on. Will probably do the same as last year. Christmas Eve Hulett at 4:00 PM, Sundance at 6:00 PM, and Newcastle at 8:00 PM.
Christmas Day – Newcastle at 8:00 AM and Upton at 10:00 AM.

New Year’s Eve and Day will be regular Sunday schedule.

EDUCATION & FAITH FORMATION:
Adult Education – Mary Jayne – will be on break for two weeks and start back up on November 27.

CCD – Carol Jordan – no report
Mary Sell reported on confirmed students group – will meet tonight and books are ordered for their class.
All Saint’s Day party went pretty well.

BUILDING & GROUNDS:

Joe – outside lights cost about $1000.00 for new installation. Joe made a motion to proceed with the light if it under $500.00 to put in motion detector lights. Seconded by Randy.
Motion carried and approved.

Jake put the insulation in the air conditioner and will tape up around the outside of it. Larry covered the other one.

FINANCES:
Debbie – paid the bills nothing irregular.
Discussed a view only checking account or Debbie will do an excel sheet like she used to do. Anyone can look over the checkbook.

Joe – draft of bank accounts and investments – this was discussed and some corrections were made. Discussion was also had regarding the restricted funds for building funds.
This fund is for a new building only. Joe will make the corrections and send back out.

GROUPS & COMMITTEES:
Building Committee – The realtor has talked to a few people in regard to acquiring land and nothing to report as of yet.

SCCW – Barbara Byrne – no report.

OTHER BUSINESS:
New member – 19 people were nominated. 5 no response, 6 said no, 3 already members or trustee, 4 said yes. Cindy and Tami will ask the no response people how they want to proceed. Ballots for voting will be handed out on November 20. The new member will start at the January meeting.

New chairman for next year - Cindy would like to remain on the council but step down as chairman – will bring up in January.

November 20 will have a program with donut Sunday presented by Paul Casey and family regarding world youth day.

Calendar for 2017 was discussed. Tami made corrections that were discussed regarding April Council meeting and First Communion date. Please look over and make all
corrections on or before our next meeting.
Discussion was held regarding history of our church. Need to have a meeting with Vernie May Nussbaum, Joyce Hartl, and Ella May Gaylord.
Asked Mary Jayne to record this meeting so we have a video recording of this.

Discussion came up regarding books for Christmas and we are buying the new Matthew Kelly book. There will be an online and radio discussion that goes along with the book for Lent.
We are 110 short for our order. Joe made a motion to purchase the extra books needed for the discount so St. Paul’s will be getting 180 books. Jake seconded it. Motion passed.
St. Paul’s will give out to jail, nursing home, assisted living, and the honor camp.

CLOSING PRAYER: Father Tim

NEXT MEETING – December 14 at 5:00 PM
Respectively submitted,
Tami Baron, Secretary


DECEMBER 2016 COUNCIL MEETING

This council meeting was held by voting online.

Agreed to pay out of the Poor Fund account for the Christmas Baskets and the Food Pantry of $400 each and $100.00 to Father Tim for Christmas. Also, paid out was $300.00 for gift card for Mike Easley for guitar strings.


 

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ST PAUL’S PARISH COUNCIL MINUTES OCTOBER 12, 2016

MEMBERS PRESENT: Father Tim, Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), Mary Jayne Jordan (Adult Ed Rep), Barb Byrne (S.C.C.W. Rep), Randy Lang, Tami Baron, & Debbie Ellsbury

MEMBER(S) ABSENT: Kim Fundaun, Larry Byrne (Building and Grounds Rep), James Halverson, & Carol Jordan (CCD Rep)

APPROVAL OF MINUTES: Jake made a motion to accept the minutes from the September meeting; seconded by Debbie. Motion carried and approved.

SACRAMENTS & LITURGY:
Fr. Tim – Holy Days and Holiday schedules
For All Saints Day – will do Vigil services on October 31 at 5 or 5:15pm in Hulett and at 7:30pm in Sundance.
For Holy Days will have Vigil services (the night before)
The Holiday schedules are being worked on.

EDUCATION & FAITH FORMATION:
Adult Education – Mary Jayne – Adult education will start October 23 after Mass. Finishing up Symbolon.

All Saint’s Day Party for all of CCD will start at 4:30 – 6:00 PM on Wednesday, October 26, 2016.

CCD has started. K-2 will be on Sunday after Mass. Angela Olson for Kindergarten, Jennifer Castelli for First Grade, and Jessica Halverson for First Communion students. Debbie Penning will be teaching 4th, 5th, & 6th grade students on Wednesdays from 4:30 – 5:30 pm. Confirmation class will be taught by Carol Jordan on Wednesdays from 5:30 to 7:30 pm. Julie Wheeler and Mary Sell will be teaching the High School students. They are trying to meet twice a month. They will meet in the Rectory after Mass on October 16 for Safe Environment video.

BUILDING & GROUNDS:
Larry put the new skid strips in on the deck. He will also be looking at sanding down and fixing the sign out front.
Jake and his son fixed the leaks in the roof.

Pest control services was hired, Eco Lab – Frank Dickinson – need to find out if this is a monthly service or a quarterly service. He has been ill and will put us back into his rotation in October. Flo will find out if we are monthly or quarterly services and to find out any safety issues we need to be aware of for children and Dawson.

Joe – outside lights and new outdoor rug – discussion of outdoor lights so they are either motion or dusk to dawn lights for safety issues. Joe will look into the prices on these.

Discussion was held on the rug outside the front door. Joe made a motion seconded by Randy to buy a new outdoor rug. Motion carried and approved. Tami will order.

Joe fixed the furnace in the Rectory it was a battery in the thermostat that needed fixed.

Discussion was held about air conditioners to be winterized. The cover for one should be in the shed. Jake will fill the other one with insulation to stop the airflow. Barbara Byrne offered to make a cover. If the insulation doesn’t stop the airflow we will take Barbara up on the offer for the cover.

FINANCES:
Debbie – poor fund. Discussion was held regarding the poor fund. Tami made a motion to give $400.00 for the Thanksgiving Baskets for the food pantry. Seconded by Randy. Motion carried and approved.

Debbie paid the bills nothing irregular.

The Internet service was installed. Tami will send out passwords to Council, CCD and Adult Education teachers, and building committee.

Joe – draft of financial matters for council to consider. Joe handed out a draft of St. Paul’s Cash and Investment Policies for the council to look over. Look over and be ready to make comments at our November meeting.

GROUPS & COMMITTEES:
Building Committee – Joe and Father Tim met with Jeb Hughes from Western Properties for him to look at property to build a new church on. Father Tim signed agreement to hire him as our realtor. We are using Western Properties to both sell the Mathis property and to look for us a new piece of land.

SCCW –Barbara – State CCW was just held in September. Asking for 1,000,000 works of Mercy. Bake sale in December. The Deanery meeting will be October 21 in Gillette. Next year it will be in Newcastle in the fall.

OTHER BUSINESS:
New member – need one new member. Cindy will announce in Mass on October 30 that we need one (1) new member. On November 6 nominations will be accepted by a written nominations from parishioners that are 18 years and older. A blank nomination sheet will be passed out in the pews for parishioners to use. We will go from there if we need to vote on the nominations or if Father Tim will appoint.

Tami Baron – renew term – Debbie made a motion and Jake seconded to renew Tami, as Council secretary term will be three (3) years. Motion carried.

New chairman for next year. Cindy would like to remain on the council but step down as chairman.

Lector workbooks – Tami asked about purchasing lector workbooks for next year. Debbie made a motion and Jake seconded it to purchase two lector workbooks. Motion carried.

CLOSING PRAYER: Father Tim

NEXT MEETING – November 9 at 5:00 PM
Respectively submitted,
Tami Baron, Secretary

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~



ST PAUL’S PARISH COUNCIL MINUTES SEPTEMBER 11, 2016

MEMBERS PRESENT: Father Tim, Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Larry Byrne (Building and Grounds Rep), James Halverson, Mary Jayne Jordan (Adult Ed Rep), Tami Baron,
& Debbie Ellsbury

MEMBER(S) ABSENT: Barb Byrne (S.C.C.W. Rep), Randy Lang, & Carol Jordan (CCD Rep)

APPROVAL OF MINUTES: Jake made a motion to accept the minutes from the July meeting; seconded by Kim. Motion carried and approved.

SACRAMENTS & LITURGY:
No updates needed.

EDUCATION & FAITH FORMATION:
Father Tim will find more about the driving class that the Diocese requires for driving for the church and to see if you can use other driving courses you might have had to take for this requirement.

Adult Education – Mary Jayne – Adult education will start October 9 after Mass. Finishing up Symbolon.

CCD has started. K-2 will be on Sunday after Mass. Angela Olson for Kindergarten, Jennifer Castelli for First Grade, and Jessica Halverson for First Communion students. Debbie Penning will be teaching 4th, 5th, & 6th
grade students on Wednesdays after school. Confirmation class will be taught by Carol Jordan on Wednesdays. Julie Wheeler and Mary Sell will be teaching the High School students (they are looking at Wednesdays or possibly
on Sundays – this will be determined)

Safe environment training will be held on Sunday, September 25 at 1:00 PM for all that work with Youth, the vulnerable, and those who take communion to the home bound.

BUILDING & GROUNDS:
Larry – will need to replace the non-slip strips on the deck before the snow flies. He purchased one of the rolls he needs. If he needs to, he will purchase another roll. The roof on the rectory needs to be fixed to prevent leaks.

Pest control services was hired, Eco Lab – Frank Dickinson – need to find out if this is a monthly service or a quarterly service.

FINANCES:
Joe made a motion to purchase Blakeman pre-buy for the winter with the same number of gallons purchased last year. Seconded by Larry. Motion carried and approved.

Table the poor fund until October.

Father Tim’s salary increased; now paying for part of his cell phone. Do not need to increase the budget.

We pay for Formed – Internet program – offered free at first from the Diocese. Can use for Religious Education. Since we don’t have Internet at our church to use this Tami will check into what Internet will cost for the church.
he will call Range and e-mail out what it will cost. If this is reasonable we can do an email vote to approve of this.

Bank account limits discussion tabled until October.

GROUPS & COMMITTEES: -
Building Committee – Joe – contract will realtor was just signed. Listing the Mathis property for sale.

SCCW –Barbara –No report

OTHER BUSINESS:
Need to work on plan of succession.

CLOSING PRAYER: Father Tim

NEXT MEETING – October 12 at 5:00 PM
Respectively submitted,
Tami Baron, Secretary

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~


 



ST PAUL’S PARISH COUNCIL MINUTES JULY 2016 JULY 13, 2016

MEMBERS PRESENT: Father Tim, Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Barb Croell,

Randy Lang, Larry Byrne (Building and Grounds Rep), Barb Byrne (S.C.C.W. Rep), Tami Baron, & Debbie Ellsbury

(everyone introduced themselves to Father Tim)

 

MEMBER(S) ABSENT: James Halverson, Mary Jayne Jordan (Adult Ed Rep), & Carol Jordan (CCD Rep)

 

OPENING PRAYER: Father Tim

 

APPROVAL OF MINUTES: Barb Croell made a motion to accept the minutes from the June meeting; seconded by Jake.

Motion carried and approved.

 

SACRAMENTS & LITURGY:

Father Tim stated that Mass schedules will remain the same for Saturday evening and Sunday until further notice.

 

EDUCATION & FAITH FORMATION:

 

The Diocese is now requiring Defensive driving classes along with the background checks for all religious educators,

those who help drive for CCD, and all EMOHC who would take communion to those homebound. Father Tim will bring more

information for this online driving class and Tami will send out.

 

BUILDING & GROUNDS:

 

Larry – will need to replace the non-slip strips on the deck before the snow flies.

Jake – is going to fix the leak in between the two rooflines so leaks won’t filter down the side of the rectory and the deck.

 

The down spouts need to be fixed and put down after mowing.

 

Mice – SCCW paid for pest control – they came twice but the mice are still a nuisance. Joe made a motion to have a pest control

hired for our church. Seconded by Barb Croell. Motion carried and approved. Tami will call around for estimates.

 

FINANCES:

Budget – we can’t finalize the budget until we get the statement from WCMF Investments.

Need to add mileage reimbursement to budget. Joe made a motion to put $1200 into this account for 2016-2017 and

Kim seconded it. Motion carried and approved.

 

The moving of money to CD’s from the May meeting was tabled until now because we needed Father Tim to be a signatory on

these accounts. So we will do this now after we sign the bank resolution to move money.

 

Joe - Resolution for bank accounts for St. Paul’s. This was discussed and Joe will update information for Father Tim to sign.

Tami made a motion to pass a resolution for all bank accounts to reflect the signatories for all bank accounts –

Father Timothy Martinson, Cletus Jacobs, Joseph M. Baron, Mary Sell and Debbie Ellsbury, and to take Father Killian Muli

as a signatory off of all bank accounts. Seconded by Randy; motion carried and approved. The Resolution will be incorporated

into these minutes.

 

Bank account limits discussion tabled until September

 

GROUPS & COMMITTEES: -

Building Committee – Joe – Tax forms from Jeanette Mathis’s Estate. – Joe and Cindy gave Father Tim a brief summary on

what the building committee has been doing. Need a realtor to help us out.

 

SCCW –Barbara – In September the State Council of Catholic Women will meet in Rawlins from September 25-27.

Contact Barbara Byrne for more information.

 

On the National Level from Pope Francis we are praying for the stop of human trafficking.

 

Linda Johnson from the assisted living called and asked that St. Paul’s be a shelter in case of a fire. St. Paul’s is not a

good shelter for anyone. They need to contact Emergency Management to help them out.

 

OTHER BUSINESS:

Need to work on plan of succession.

 

Change of meeting date – meet no sooner than the 2nd week of the month – will be determined by September.

 

Summer Picnic – September 11- Council will provide hamburgers, hot dogs, buns, condiments, drinks, paper ware and cutlery.

Will have Mass at 9:30 in the park with picnic to follow. Combine Mass with Hulett.

 

Barb Croell final meeting is tonight, her term is up in September and we will elect a new member in November to start in January.

Anyone that would like to be on the council please contact a current council member.

 

Mass intentions – call Corpus Christi to schedule Mass intentions. Tami will work with Father Tim to put together more information

to make Mass intentions easier for parishioners.

 

Global Sporting Outfitters offer – Kim – the outfitter checked out to be a good fundraiser. We will consider it in the future.

Tabled on decision to September or October meeting.

 

CCMSD parking in our lot – Joe – the hospital would like to use our parking lot when we aren’t using it. We agreed to let them

use it when we aren’t. No parking on Sundays. On Fridays park on the east side. No smoking except in your own vehicles –

no cigarette butts left around. Do not park there in the winter unless it has been plowed. Let them know if the schedule is

changing during the week and if there is a funeral or meeting there and they won’t be able to park there.

 

CLOSING PRAYER: Father Tim

 

NEXT MEETING – September 14 at 5:00 PM

Respectively submitted,

 

Tami Baron, Secretary

 

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

ST PAUL’S PARISH COUNCIL MINUTES JUNE 2016 JUNE 8, 2016

MEMBERS PRESENT: Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Barb Croell, Mary Jayne Jordan (Adult Ed Rep), Randy Lang, & Larry Byrne (Building and Grounds Rep), Tami Baron, & Debbie Ellsbury

MEMBER(S) ABSENT: James Halverson, Barb Byrne (S.C.C.W. Rep), & Carol Jordan (CCD Rep),

VISITOR(S): Todd Hansen

OPENING PRAYER: Father Kevin

APPROVAL OF MINUTES: Joe made a motion to accept the minutes from the three (3) May meetings; seconded by Kim. Motion carried and approved.

 

SACRAMENTS & LITURGY:

No update

 

EDUCATION & FAITH FORMATION:

No update

 

BUILDING & GROUNDS:

Larry – need to caulk windows in basement, need to fix window in church, need to put more strips down on ramp before September – Discuss the need of a work day with Father Tim when he comes and plan a work day if need be.

 

Termite update – not sure it is termites will do more checking before we hire an exterminator.

 

FINANCES:

Budget – Debbie presented the budget to consider for 2016-2017 and compared to 2015-2016.

Discussion was held regarding income and expenses. We made motions and passed many changes to the budget. Instead of listing them all a copy of last year’s budget and the new one will

be attached to these minutes.

 

Joe made a motion to ratify all the changes made to the budget. Seconded by Randy. Motion carried and approved.

Joe- Proposal for maximum dollars in accounts at banks and to have a financial plan for our money – tabled until Father Tim comes.

 

GROUPS & COMMITTEES: -

Barb – SCCW – no report as Barb was absent from the meeting – note that they start having meetings now every other month starting with the July 21, 2016 meeting.

Cleaning – Beth Kreuter will be our new cleaner. The contract was sent to her for her to sign. She will start after Father’s Day, June 19.

 

OTHER BUSINESS:

By-laws – the Diocese received the By-law and the Diocese attorney will look them over. It will be a few months before we hear back on them.

 

Stutzman land next to our property – they are moving the modular in the site in July. Joe asked them to not block the entrance and parking lot from Thursdays-Sundays.

 

Discussion of men’s group and Knights of Columbus

 

CLOSING PRAYER: Cindy

 

NEXT MEETING – JULY TBD

Respectively submitted,

 

Tami Baron, Secretary

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

 

ST PAUL’S PARISH COUNCIL MINUTES MAY 11, 2016

 

MEMBERS PRESENT: Father Killian, Cindy Hansen, Joe Baron (Trustee), Jake Jacobs (Trustee), Kim Fundaun, Mary Jayne Jordan (Adult Ed Rep), Tami Baron, & Debbie Ellsbury

MEMBER(S) ABSENT: James Halverson, Barb Croell, Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), Randy Lang, & Larry Byrne (Building and Grounds Rep)

VISITOR(S): Todd Hansen

OPENING PRAYER: Joe

 

APPROVAL OF MINUTES: Debbie made a motion to accept the minutes from April; seconded by Kim. Motion carried and approved.

 

SACRAMENTS & LITURGY:

No update

 

EDUCATION & FAITH FORMATION:

Carol Jordan – Youth Education – today – May 11 was the last day for CCD

Mary Jayne Jordan – Adult Education – done – will start back in the fall.

 

BUILDING & GROUNDS:

Update unavailable – Larry was absent from meeting. We need a termite update.

 

FINANCES:

Debbie- All the bank account names were updated on the Parish Soft to show restricted and unrestricted funds.

 

A settlement payment in regards to our old Fax machine was sent to the Church in the form of a check. Joe advised Debbie to put it in the account and it either is a good check or it won’t be.

Joe took a picture of it and will try and find out more about it.

 

We received $10,000.00 for the building fund from Jeanette Mathis’s estate. Debbie has a Thank You card to send out.

 

The Living and Giving Goal for St. Paul’s is $11,912.00

 

Discussion was held regarding investments – stocks, bonds, and CD’s. FDIC only covers $250,000.00 per bank. So we will limit the amount of funds we have in any bank to the FDIC limit.

Joe made a motion to put $120,000.00 from the Sundance State Bank restricted building fund to a restricted building fund at Pinnacle Bank in Newcastle. Seconded by Jake; motion carried.

 

Joe made a motion to take $65,000.00 out of Sundance State Bank checking account and put into an unrestricted CD at Pinnacle Bank in Newcastle. Seconded by Jake; motion carried.

 

We will meet in June to plan the budget for the next fiscal year.

Our visiting priest cannot make any decisions for our church. We will need to wait until Father Tim comes to make any decisions other than continuity, maintenance, and running the regular business of our church.

 

Joe- Proposal for maximum dollars in accounts at banks and to have a financial plan for our money – tabled until next month.

 

GROUPS & COMMITTEES: -

Joe & Todd – Building Committee - Received letter from the Bishop and given permission to sell Jeanette’s land.

 

We are in a holding pattern with the building committee. We are waiting for information from the architect on how much land we would need for our current and future use. The Stuart land update:

they want to remove houses near that land site with the sale of that land. Coleman property update: issues with the road in front of our church; it is supposedly not a dedicated street or alley.

Update on Croell property – not the industrial site but the land north of industrial site – Roger is his willing to work with us on this property.

 

Mary Jayne advised us that Hermosa is building a new Catholic Church. We might check with them about their process.

 

Barb – SCCW – no report as Barb was absent from the meeting

 

OTHER BUSINESS:

Amend and update Bylaws – worked on these during the meeting. Updated. Will send out by Thursday. Please look over and make any other corrections. We will meet after Mass on Sunday to vote,

ratify, and have Father sign them. Then Tami will send that document to the Bishop for approval.

 

Need to hold elections to the Church Council in November. New terms will start in January.

 

Father Kevin will be staying over at the rectory on Thursdays and Saturdays.

 

Summer mowing –Motion was made by Kim to hire Blake Hunkins to be in charge of the mowing of the church for this season and to paid $20.00 each time it is mowed and trimmed. Seconded by Jake;

motion carried. Cindy will inform Blake about the mowing and to turn hours into Debbie.

 

Cleaning – Megan sent a letter of resignation effective May 29, 2016. Joe made a motion to put a note in the bulletin to see if any parishioner is interested in cleaning and to announce it in church.

Seconded by Tami; motion carried. Need to talk to Megan about her cleaning duties and anything we need to know to relay to the next cleaner.

 

Electronic collections/disposal on Saturday – we have some electronics (old tv sets and fax machine) that are worthless and Jake will take them to the on Saturday.

 

Baby Bottle fundraiser will be announced on Sunday.

 

Sunday BBQ – Troy purchasing meat, Flo is making potatoes and Troy, James and Todd will be grilling.

 

Father Killian said thank you and stated that it was a joy to work with the council both present and with past members.

 

CLOSING PRAYER: Father Killian

 

NEXT MEETING – JUNE 8, 2016 at 5:00PM

 

Respectively submitted,

Tami Baron, Secretary

 

 

ST PAUL’S PARISH COUNCIL MINUTES MAY 13, 2016

 

MEMBERS PRESENT BY EMAIL OR ELECTRONIC VOTE : Cindy Hansen, Joe Baron (Trustee), Kim Fundaun, James Halverson, Randy Lang, Tami Baron, & Debbie Ellsbury

 

MEMBER(S) ABSENT: Father Killian, Jake Jacobs (Trustee), Barb Croell, & Barb Byrne (S.C.C.W. Rep)

 

The 2nd draft of the St. Paul’s Church Council Constitution and By-Laws was sent out electronically. The vote electronically to accept them was from Cindy Hansen, Kim Fundaun, and Debbie Ellsbury.

The vote orally given was from James Halverson, Randy Lang, Joe Baron and Tami Baron.

 

 

 

ST PAUL’S PARISH COUNCIL MINUTES MAY 15, 2016

 

MEMBERS PRESENT BY: Joe Baron (Trustee), Kim Fundaun, Jake Jacobs (Trustee), Barb Croell, James Halverson, Randy Lang, Tami Baron, & Debbie Ellsbury

 

MEMBER(S) ABSENT: Father Killian, Cindy Hansen, & Barb Byrne (S.C.C.W. Rep)

 

This meeting was held after Mass and it was called to pass St. Paul’s Church Council Constitution and By-Laws. Joe made a motion to accept this document, to have it signed and ratified by Cindy Hansen,

Council President, attested to by Tami Baron, Secretary, signed by Father Killian Muli and sent to Bishop Etienne for approval. Seconded by Kim; motion carried. Electronic vote from Cindy Hansen was also counted.

 

Motion was made by Jake to give Father Killian $200.00 from the Council for his going away gift from St. Paul’s. Seconded by Barb; motion carried.

 

As there was no other business to be before the council the meeting was adjourned.

 

NEXT MEETING – JUNE 8, 2016 at 5:00PM

 

Respectively submitted,

Tami Baron, Secretary

 

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

 

ST PAUL’S PARISH COUNCIL MINUTES APRIL 13, 2016

MEMBERS PRESENT: Father Killian, Cindy Hansen, Barb Croell, Joe Baron (Trustee), Kim Fundaun, Randy Lang, Mary Jayne Jordan (Adult Ed Rep), Tami Baron, & Debbie Ellsbury

 

MEMBER(S) ABSENT: James Halverson, Jake Jacobs (Trustee), Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), & Larry Byrne (Building and Grounds Rep)

 

OPENING PRAYER: Father Killian

 

APPROVAL OF MINUTES: Barb made a motion to accept the minutes from March; seconded by Cindy. Motion carried and approved.

 

SACRAMENTS & LITURGY:

No update

 

EDUCATION & FAITH FORMATION:

Carol Jordan – Youth Education – no update

Mary Jayne Jordan – Adult Education – no update

 

BUILDING & GROUNDS:

Update unavailable – Larry was absent from meeting. We need a termite update.

Todd and Larry made repairs to the roof on the rectory.

 

FINANCES:

Debbie- Summer fill - Tami made a motion to do the summer fill for propane. Seconded by Barb. Motion carried. Debbie will get a hold of Blakeman Propane

to do this.

Debbie updated all the bank information.

 

Joe- Proposal for maximum dollars in accounts at banks – tabled until next month

 

Poor fund is due. Joe made a motion to give an extra $100.00 to the Ministerial Association for the senior breakfast and $500.00 to the Kenya Water Project.

Seconded by Kim. Motion carried.

 

GROUPS & COMMITTEES: -

Joe – Building Committee - Received letter from the Bishop. There needs to be a meeting of the Diocesan Finance Council and the College of Consultors before

a decision can be made. Need to write another letter to the Bishop when we want to purchase land.

 

The architect will meet with the building committee on Thursday, April 14 at 630 P.M.

Coleman’s land is under contract for purchase now by another buyer.

 

Barb – SCCW – no report as Barb was absent from the meeting – no meeting the month of April but will resume in May on Thursday, May 19, 2016.

 

OTHER BUSINESS:

Amend and update Bylaws – worked on these during the meeting.

Need to hold elections to the Church Council in November. New terms will start in January.

 

BBQ/Potluck for Father Killian’s going away party – Father Killian will let us know what date will work out best for him.

 

Knights of Columbus – Randy Lang discussed if there was interest in forming a round table off of Newcastle for our Church. He will leave out brochures for this.

Randy will tell everyone during Mass about this.

 

CLOSING PRAYER: Father Killian

 

NEXT MEETING – MAY 11, 2016 at 5:00PM

Respectively submitted,

 

Tami Baron, Secretary

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

 

ST PAUL’S PARISH COUNCIL MINUTES MARCH 9, 2016

 

MEMBERS PRESENT: Father Killian, Cindy Hansen, Barb Croell, Jake Jacobs (Trustee), Joe Baron (Trustee), Kim Fundaun, Tami Baron, &

Debbie Ellsbury

 

MEMBER(S) ABSENT: James Halverson, Randy Lang, Mary Jayne Jordan (Adult Ed Rep), Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep),

& Larry Byrne (Building and Grounds Rep)

 

OPENING PRAYER: Father Killian

 

APPROVAL OF MINUTES: Joe Baron made a motion to accept the minutes from February; seconded by Jake Jacobs. Motion carried and approved.

 

SACRAMENTS & LITURGY:

Penance Service in Newcastle on Tuesday, March 15, at 6:00 p.m. Father will be helped out at this service with another priest.

 

Penance Service in Sundance on, Wednesday, March 16, at 5:30 p.m. for our Parishioners.

 

Chrism Mass will be celebrated in Casper on Thursday, March 17 at 5:30 p.m. at St. Patrick’s Church in Casper. The Bishop would like representatives

from each parish to attend. Todd and Cindy Hansen will represent St. Paul’s Church.

 

Discussion was held on larger bulletin covers. For now Tami will include ½ page inserts when need be.

Tami will also check with Deacon Ken on what the covers cost and what larger ones might cost.

 

Discussion was also held on collection envelopes for each parishioner. It will not save us any money to do our own envelopes for parishioners.

It would probably cost more than double to do on our own. (I figured it out after our meeting).

 

EDUCATION & FAITH FORMATION:

Carol Jordan – Youth Education – Youth will be going to retreat in Upton. Will not need financial help from the parish council for this retreat.

Mary Jayne Jordan – Adult Education – absent from the meeting – no report.

 

BUILDING & GROUNDS:

Update unavailable – Larry was absent from meeting. We need a termite update.

 

Jake gave us this report:

Fixed the rain gutter.

Handicap signs for parking were installed.

New doorknobs for rectory were installed.

Sweep for the door outside to the basement was installed.

Jake wants to redo the roof of the rectory this coming summer.

 

FINANCES:

CD $103,680.88 from Pioneer Bank was redeemed to move to First Tier Bank. Debbie thought we should bump it up to $150,000.00 because of a better

interest rate.

Building Fund Savings account at Sundance State Bank was $159,189.66 after deposit was added.

 

Joe Baron made a motion to move money from Sundance State Bank Building Fund Savings Account to combine with the Pioneer Bank Building Fund CD for a total amount of $150,000.00 CD at First Tier Bank in Upton. Seconded by Tam Baron; motion carried and approved.

 

We need to check on FDIC to make sure we do not have too much money in a single bank and the amount is not covered.

 

Need to have a Financial Plan for our church so when we it comes to investments we have a plan in place. Joe will prepare a draft for next month.

Debbie is updating info from trustees, Father Killian, and Mary Sell for bank accounts.

 

Poor fund is due next month.

 

GROUPS & COMMITTEES: -

  1. – Building Committee - Joe update about the survey. He met with Coleman’s and advised them of the survey lines. Joe is going to stake the survey and secure with cement around the stakes and around the witness corners. Building committee will meet on Friday, March 11. Looking at architect from Cheyenne, that Dr. Stoughton advised us to use and that Amanda Miller works with.

Joe also informed us about other land possibilities for our new church.

 

Discussed the need to obtain permission from the Bishop to sell or trade the Mathis property. Joe will write a letter to the Bishop to sell or trade the Mathis property.

 

Barb – SCCW – no report as Barb was absent from the meeting.

Spring deanery is in April. Teresa Lang is our representative.

 

OTHER BUSINESS:

Welcoming Brochure – completed and passed out.

Bylaws for Parish Council – April meeting will be dedicated to work on them. So please read ahead of time.

Beautiful Mercy Books – We will pay $210.00 to Corpus Christi for the books. Will pass out on Palm Sunday. Tami made a check off sheet for these along with registration update for those who have not completed them.

 

CLOSING PRAYER: Father Killian

 

NEXT MEETING – APRIL 13, 2016 at 5:00PM

 

Respectively submitted,

Tami Baron, Secretary

 

 

 

ST PAUL’S PARISH COUNCIL MINUTES MARCH 20, 2016

 

MEMBERS PRESENT: Cindy Hansen, Jake Jacobs (Trustee), Joe Baron (Trustee), Kim Fundaun, Randy Lang, Tami Baron, & Debbie Ellsbury

 

MEMBER(S) ABSENT: Father Killian, Barb Croell, James Halverson, Mary Jayne Jordan (Adult Ed Rep), Barb Byrne (S.C.C.W. Rep),

Carol Jordan (CCD Rep), & Larry Byrne (Building and Grounds Rep)

 

FINANCES: Joe Baron made a motion to sell or transfer the Mathis property. Seconded by Kim Fundaun; motion carried.

 

Debbie Ellsbury made a motion to take Father Randy Osborne and Deacon Kim Carroll as signatories off of the CD at First Tier Bank and to

add Father Killian Muli, Cletus Jacobs (Trustee), Joseph Baron (Trustee), and Mary Sell as signatories to any account in First Tier Bank.

Seconded by Cindy Hansen; motion carried.

 

Cindy Hansen, President, closed the meeting as there was no other business to discuss.

 

Respectively submitted,

Tami Baron, Secretary

 

 

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

 

ST PAUL’S PARISH COUNCIL MINUTES FEBRUARY 17, 2016

 

MEMBERS PRESENT: Jake Jacobs (Trustee), Joe Baron (Trustee), Kim Fundaun, Randy Lang, Tami Baron, Debbie Ellsbury, & Mary Jayne Jordan (Adult Ed Rep), Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), & Larry Byrne (Building and Grounds Rep)

MEMBER(S) ABSENT: Father Killian, Cindy Hansen, James Halverson, Barb Croell

OPENING PRAYER: Jake Jacobs

APPROVAL OF MINUTES: Larry made a motion to accept the minutes from December; seconded by Jake. Motion carried and approved.

SACRAMENTS & LITURGY:

Father Killian talked to Joe Baron and he relayed the following from Father.

Holy Week Schedule the same as last year.

Holy Thursday in Newcastle at Corpus Christi at 6:00 PM

Good Friday in Sundance at St. Paul’s at Noon

Vigil Mass in Newcastle at Corpus Christ at 8:00 PM (could be a bit earlier depending on sunset)

Easter Sunday at St. Matthew’s in Hulett at 7:30 AM

Easter Sunday at St. Paul’s in Sundance at 9:30 AM

Easter Sunday at St. Anthony’s in Upton at 11:30 AM

 

For consideration in new church, the choir loft is for musicians and not to be on the Sanctuary.

 

Water well update from Kenya Water Project: The second well that they had all the issues with turned out to be a good well with 1900 gallons per hour flow. Water testing was done and does not need to be purified. Electricity is near by and do not need to purchase generator for this.

The first water well has some issues with minerals and in need of purification with 1056 gallons per hour flow.

 

EDUCATION & FAITH FORMATION:

Mary Jayne – Adult education is still meeting after Mass on Sundays – Symbolon.

 

Carol Jordan – Youth Education – Estes Park Retreat still being debated. Trying to have a local retreat. Clark Coberly is handling this. All students being confirmed this spring need to attend a retreat. Parish Council may need to have a special meeting for funding of youth retreats with the Hayden account and or CYO account.

 

Carol also asked about the use of Jeanette’s land for The Living Stations of the Cross during Lent. They will put a cross on the top of the land. Avoid putting anything by the signs that are on the land. Will be putting solar light or LED sting lights to illuminate the cross. They take down cross at Pentecost. Larry made the motion for the youth to do the Living Stations of the Cross on Jeanette’s land; seconded by Jake. Motion carried and approved.

 

BUILDING & GROUNDS:

Larry reported that our building has termites. Need to be exterminated. Joe made a motion for Larry to get a hold of exterminator and get the termites taken care of. Seconded by Kim; motion carried.

Fix the rain gutter. Jake and Larry will try and fix it and if it cannot be fixed will get an estimate from the seamless gutter business in Spearfish.

 

Larry will work on the following:

Put in new doorknobs for rectory.

All windows need to be checked to see if they are open and make sure they are closed.

A new sweep is needed for the door that goes from the outside to the basement.

 

FINANCES:

All the bills were as usual. Did have to pay the yearly subscription for Parish Soft the booking software.

Pioneer Bank CD is up. Debbie will call and ask about rates and if we can do for 3 years and not 5, if possible. Discussion was held regarding FDIC and how much we should have in each bank. Debbie will look into the insurance on the CD’s.

On the financial reports Debbie will put an “R” beside the restricted CD’s. Will check with the Parish Soft to re-label accounts, if possible.

Debbie informed new members of how we distribute the poor fund.

 

GROUPS & COMMITTEES: -

Joe – Building Committee - survey was completed on our current land that our church is on. Joe will have this recorded. Church land goes into the middle of the alley/street and also went into the trailer that was previously there. Joe is going to put a post on that site and cement the caps so they will not be moved. Joe will send copy of they survey to Coleman’s, the hospital and the city.

Joe reported about the engineer’s report on the Mathis Land. He showed the council the summary what the costs are for infrastructure of the land. The costs are just a rough estimate. Joe will send Randy info on the property.

Barb – SCCW -There will be a workday on February 27 from 7:30 am until about noon to clean the inside of the church to get ready for St. Patrick’s Day Dinner which will be on March 13 this year. Set up tables and chairs and clean the china. The youth group has separate chore list for the preparation. Sign-up sheets for bringing food and working the day will be on the doors of the church on Sunday. Anyone who doesn’t sign up will be called. Prices are not going up. Jake is preparing the meat.

 

SCCW paid for exterminator to get rid of the mice.

Spring deanery is in April. Teresa Lang is our representative.

OTHER BUSINESS:

New Members – Thank you Kim and Randy for coming on our parish council. Will see if we have the notebooks for you to update you on what’s been going on. If can’t find them will make new ones.

Welcoming Brochure – Jake wants a note about collection envelopes on the brochure. Tami will update and send out.

 

Entryway rugs – Tami reported she found a rug for less than $200. Joe made a motion for Tami to purchase a new rug. Seconded by Randy; motion carried and approved.

Bylaws for Parish Council – Tami will send out what we currently use and what the diocese has. Tabled further work on this so our new members can read it first before deciding what to do.

 

CLOSING PRAYER: Joe Baron

 

NEXT MEETING – MARCH 9, 2016 at 5:00PM

Respectively submitted,

Tami Baron, Secretary

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

 

 

ST PAUL’S PARISH COUNCIL MINUTES FEBRUARY 21, 2016

 

MEMBERS PRESENT: Cindy Hansen, Jake Jacobs (Trustee), Joe Baron (Trustee), Kim Fundaun, Randy Lang, Tami Baron, Debbie Ellsbury, & Barb Croell

 

MEMBER(S) ABSENT: Father Killian, James Halverson, Mary Jayne Jordan (Adult Ed Rep), Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), & Larry Byrne (Building and Grounds Rep)

 

Debbie handed out information on CD that was coming due.

 

Joe made a motion to put the CD in FirsTier Bank of Upton for 60 months at 2.00% interest. Jake seconded the motion. Motion carried and approved.

 

Cindy Hansen, President, closed the meeting as there was no other business to discuss.

 

 

ST PAUL’S PARISH COUNCIL MINUTES FEBRUARY 28, 2016

 

MEMBERS PRESENT: Cindy Hansen, Jake Jacobs (Trustee), Joe Baron (Trustee), Kim Fundaun, Randy Lang, Tami Baron, Debbie Ellsbury, James Halverson, & Barb Croell

 

MEMBER(S) ABSENT: Father Killian, Mary Jayne Jordan (Adult Ed Rep), Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), & Larry Byrne (Building and Grounds Rep)

 

Opportunity to purchase books Beautiful Mercy" and is authored by Pope Francis and Mathew Kelly along with several other bishops and priests.

 

Joe made a motion to order 75 books and to take it out of the Hayden account... Barb seconded the motion. Motion carried and approved.

 

Cindy Hansen, President, closed the meeting as there was no other business to discuss.

 

 

 

 

ST PAUL’S PARISH COUNCIL MINUTES DECEMBER, 2015

 

MEMBERS PRESENT: Father Killian, Cindy Hansen, Jake Jacobs (Trustee), Tally Hughes, Tami Baron, Barb Croell, Debbie Ellsbury, & Mary Jayne Jordan (Adult Ed Rep)

MEMBER(S) ABSENT: James Halverson, Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), & Larry Byrne (Building and Grounds Rep)

VISITORS: Joe Baron and Flo Jacobs

 

OPENING PRAYER: Father Killian

 

APPROVAL OF MINUTES: Tally made a motion to accept the minutes from November; seconded by Jake. Motion carried and approved.

 

SACRAMENTS & LITURGY:

Holy Day of Obligation - Octave of Christmas and Solemnity of Mary, Mother of God

(New Year’s Day Schedule) – will be the same as Sunday’s schedule.

Corpus Christi - December 31 at 5:00 PM

St. Matthew’s - January 1 at 7:30 AM

St. Paul’s – January 1 at 9:30 AM

St. Anthony’s – January 1 at 11:30 AM

 

Father Killian will be going back home to visit on December 28 or 29. He will be gone the whole month of January and will be working on the water project.

 

EDUCATION & FAITH FORMATION:

Carol Jordan – not available for comment. Mary Jayne gave message from Carol that the CCD students will present a Christmas program after Mass on December 13. They will take a break until after the New Year. The Confirmation students are finishing up Theology of the Body. Then will be concentrating on Confirmation. March 12 is a retreat for Confirmation students in Newcastle. Confirmation will be April 20 in Newcastle.

Mary Jayne – Adult education is on Christmas break and will resume on January 10

 

BUILDING & GROUNDS: Larry Byrne – not available for comment so no report

Tami made a motion to purchase a new rug for the entrance to cover the outdoor threshold to the Nave. Seconded by Tally; motion carried and approved. Tami will find a rug and let everyone know what the price is. Joe bought sand for the ramp. It works better than the ice melt.

 

FINANCES:

Bills were the usual; nothing new. Debbie contacted the diocese about setting up a new category in Parish Soft to record the new building expenses.

 

Debbie Ellsbury would like to buy the church computer since she no longer uses QuickBooks. She uses the computer to do the Parish Soft and would like to use it for personal use. Barb made a motion to just give Debbie the computer, after all it is 5 years old. Seconded by Tami; motion carried and approved.

Tami made a motion for the poor fund to give $500 each to the Sundance Christmas Baskets, The Crook County Community Services and the Kenya water project. Seconded by Tally; motion carried and approved.

 

Tami made motion to put $150.00 towards the guitar strings for Mike Easley; seconded by Tally. Motion carried and approved. Cindy will ask SCCW to give the other $150.00

 

GROUPS & COMMITTEES: -

 

SCCW – Barb Byrne – not available for comment, so no report.

 

Building Committee – Joe talked to Arleth the surveyor that will survey the church property we are on now. There is nothing to report about this yet.

 

Joe also talked to the engineer about the Mathis property. They will give us an estimate for the infrastructure, to get the property ready to build on. Hope to have info by next month.

 

Dr. Stoughton sent email that was forwarded to Parish Council and Building Committee.

 

Amanda Miller, a structural engineer, has offered to help out and be on the building committee. She will be a great asset.

 

OTHER BUSINESS:

New members were discussed. Two people have volunteered to be on the Parish Council. Kim Fundaun and Randy Lang can start in January. Tally’s term is up. Barb Croell and Tami’s term is up in September of 2016.

 

We need to amend our bylaws and will start this project in the new year.

 

Tami will send out minutes as soon as possible for approval and then will publish the minutes instead of waiting until the next meeting to approve. They can always be amended at the next meeting.

 

Discussion was held about a new trustee to take Jeanette’s place. Father Killian appointed Joe Baron as the new trustee.

 

Welcoming Brochure – we will table this until February when Father returns and two or three new members of the Parish Council will be seated. Tami will then make brochures. She will start with 30 of them. We can make them cheaper just paying for printing fees.

 

CLOSING PRAYER: Father Killian

 

 

NEXT MEETING – JANUARY 13, 2016 at 5:00PM

 

 

 

 

 

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

 

 

ST PAUL’S PARISH COUNCIL MINUTES NOVEMBER 11, 2015

 

MEMBERS PRESENT: Father Killian (by phone), Cindy Hansen, Jake Jacobs (Trustee), Tally Hughes, Tami Baron, Mary Jayne Jordan (Adult Ed Rep)

 

MEMBER(S) ABSENT: James Halverson, Barb Croell, Jeanette Mathis, (Trustee), Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), Larry Byrne (Building and Grounds Rep), & Debbie Ellsbury

 

VISITORS: Joe Baron

 

OPENING PRAYER: Cindy Hansen

Cindy called meeting to order at 5:20 p.m.

 

APPROVAL OF MINUTES: Jake made a motion to accept the minutes from September and October; seconded by Tally. Motion carried and approved.

 

SACRAMENTS & LITURGY:

Thanksgiving Mass – no Mass in Sundance. Thanksgiving Mass in Newcastle only.

 

Christmas Mission – we will have a Christmas Mission with Father Jim Castigon from the Fathers of Mercy. This Mission will be held in Newcastle from November 30 – December 4 at 6:30 p.m. each evening.

Each session will last 1-½ hour per evening. Take advantage of the Mission to go to confession as there will not be a communal penance service scheduled before Christmas.

There will be CD’s for sale and our parish will purchase this for our parish.

 

Holy Day of Obligation – Immaculate Conception

Mass will be held in Sundance at 5:30 p.m. on December 8

 

Christmas Mass Schedule – Hulett on December 24 at 4:00 p.m.;

Sundance on December 24 at 6:00 p.m.

Newcastle on December 24 at 8:00 p.m.

Newcastle on December 25 at 8:00 a.m.

Upton on December 25 at 10:00 a.m.

 

New Year’s Day schedule is yet to be determined.

 

EDUCATION & FAITH FORMATION:

 

Carol – not available for comment. Mary Jayne reported that the CCD students would be going to Spearfish after Mass on Sunday, November 15, to attend a Latin Mass and to watch a

Christian based football movie.

 

Mary Jayne – No adult education on November 15. It will resume on November 22.

 

BUILDING & GROUNDS: Larry – not available for comment

 

FINANCES: Debbie – not available for comment. She did ask Cindy to share the investment concerns. Debbie was concerned about our investments. Our council commented that we will

be watching this investment, but we are in it for the long road and it is not a short-term investment.

 

GROUPS & COMMITTEES: -

 

SCCW – no report

 

Building Committee – Joe Baron - Land survey for our present church property. Joe handed out a map and informed the council that we need to find out what St. Paul’s actually owns.

There is a question with what is owned. Could be a conflict in the survey. It was recommended that we hire an outside surveyor. Tami made a motion for Joe Baron to ask Arleth Surveyors

out of Deadwood, SD to survey our church property. Seconded by Cindy. Motion carried and approved.

 

Joe also informed the council about updates from the building committee. An appraisal was completed on the Mathis land. Father Killian, Joe Baron, Debbie, and the trustees will receive a copy of

the appraisal to keep in their records.

 

Joe also sent out engineering letter for comment.

 

OTHER BUSINESS:

 

By-law and new members – Tami informed the parish council that although we have Parish Council By-Law that the Diocese of Cheyenne has rules for this. We probably need to review our by-laws and

  1. update them or vote them out and use the rules the Diocese has given the parish. We have two people interested in coming on parish council. Tally will announce in Mass that she will be stepping

down after two (2) terms on parish council and that if anyone wanted to be considered for being on parish council to please let her know or Father Killian know.

 

Welcoming Brochure – we will table this until February when Father returns and new member of the Parish Council will be seated. Tami will then make brochures. She will start with 30 of them. We can

make them cheaper just paying for printing fees.

 

Virtual Workshop – Liturgy Training Publications sent information on virtual workshops to be held in 2016. Tami will put a link to these on the website for parishioners to attend if they wish to.

They are relatively inexpensive at $10 each.

 

Jake brought up that Vernie Mae Nussbaum was telling him about the two priests that built our church. He would like to have this story recorded. He would like to invite other members of our parish

that are still here that could also give us information. Mary Jayne Jordan offered to record this conversation for our church history and use it for our fundraising of our new church.

 

Poor Fund – we will be giving to the Christmas Baskets program. Tami will put in the bulletin for food collections for Thanksgiving Baskets for November 15.

 

Church cleaning – Tami will ask Megan if she could increase her hours and include the kitchen area each week. She would be compensated for this.

 

CLOSING PRAYER: Father Killian

 

 

NEXT MEETING DECEMBER 8, 2015 after Mass – Holy Day of Obligation

Parish Council members will be asked to bring in supper to share.

 

 

 

 

 

 

ST PAUL’S PARISH COUNCIL MINUTES OCTOBER 14, 2015

MEMBERS PRESENT: Father Killian, Jake Jacobs, Debbie Ellsbury, Tally Hughes, Larry Byrne (Building and Grounds Rep), Cindy Hansen

MEMBER(S) ABSENT: James Halverson, Barb Croell, Jeanette Mathis, (Trustee), Tami Baron & Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), Mary Jayne Jordan (Adult Ed Rep

VISITORS:

 

OPENING PRAYER: Father Killian

APPROVAL OF MINUTES: When the meeting opened there weren’t enough members present for approval of minutes from September meeting so tabled until November meeting.

 

SACRAMENTS & LITURGY: Since All Saints Day falls on Sunday there will be no additional Mass for All Saints Day. Father is planning a penance service for Advent and he will give further

details as they become available. Advent begins on November 29.

 

EDUCATION & FAITH FORMATION:

Carol – not available for comment

Mary Jayne – not available for comment

 

BUILDING & GROUNDS: Larry, Barbara, Flo, and Jake treated and stained the wooden walkway up to the church. They put three coats of linseed oil on the dry wood to help preserve it for a

couple years. Then they applied the stain mixed with sand for traction. Larry is going to pick up some of the 3M traction strips and put down, also. Most of the oil used on the deck belonged to

Jake, so Jake will replace his oil and submit an invoice for payment to Debbie.

 

Jake said that Father had brought it to his attention that there was quite a bit of water flowing down the side of the rectory where it joins the church building. Larry has some clear sealant that he

and Jake will apply to seal up the leak.

 

FINANCES: Debbie sent the Budget, Statement of Activities, and Statement of Financial Position to the Diocese.

 

Discussion was help on whether we should take some of the $70,000 that’s in the checking account and invest it with the Diocese. Jake brought up some upcoming costs for the new church

so it was decided that we will leave the money in the checking account for now in case we need it to pay for some upcoming building committee expenses.

 

GROUPS & COMMITTEES: -

SCCW – no report

 

Building Committee – Jake brought information from the building committee. As of October 1, the transfer of the Mathis property to St. Paul’s is final. Jake stated that the committee would

like to get an engineer’s study done on the Mathis property and asked Parish Council for permission to proceed with the study. Discussion was had on the cost of the study and it was agreed

by all that it would need to be done regardless of the cost before we could proceed. Debbie made a motion that we proceed with the study. Tally seconded. Motion carried.

 

 

OTHER BUSINESS: Discussion was had on terms of the five current elected Parish Council members. Tally (on her second term) and Cindy’s terms will be up this year.

Barb’s and Tami’s terms are up in 2016, and James (on his second term) will be up in 2017. The current bylaws state that a member can only serve two consecutive terms without at

least a year break, so we will need to replace Tally this year. It was agreed that everyone should ask around and see if there is anyone interested in serving on the Parish Council.

We are looking for two people, but definitely need to find one to replace Tally. Please bring names of possible future members to next meeting.

 

CLOSING PRAYER: Father Killian

 

Cindy adjourned meeting

 

NEXT MEETING NOVEMBER 11, 2015 at 5:00 pm

 

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

 

ST PAUL’S PARISH COUNCIL MINUTES OCTOBER 25, 2015

 

MEMBERS PRESENT: Cindy Hansen, Barb Croell, Jake Jacobs (Trustee), Debbie Ellsbury, Tally Hughes & Tami Baron

 

MEMBER(S) ABSENT: Father Killian, Jeanette Mathis, (Trustee), Barb Byrne (S.C.C.W. Rep), Carol Jordan (CCD Rep), Mary Jayne Jordan (Adult Ed Rep)

 

Business to Discuss:

 

Purchasing books with Newcastle – the book is “Rediscovering Jesus” by Matthew Kelly.

 

Motion was made by Tally to buy Matthew Kelly book. Seconded by Barb. Motion carried and approved.

 

Motion was made by Barb to purchase 150 copies of the books at $1.00 each. Seconded by Tally. Motion carried and approved.

 

Motion was made by James to purchase 103 Advent pamphlets to give out to parishioners. Seconded by Tally. Motion carried and approved.

 

 

Cindy adjourned meeting.

 

 

ST PAUL’S PARISH COUNCIL MINUTES SEPTEMBER 9, 2015

 

MEMBERS PRESENT: Father Killian, Cindy Hansen, James Halverson, Barb Croell, Tally Hughes, & Tami Baron

MEMBER(S) ABSENT: Debbie Ellsbury, Jake Jacobs (Trustee), Jeanette Mathis, (Trustee), & Barb Byrne (S.C.C.W. representative)

VISITORS: Todd Hansen

 

OPENING PRAYER: Father Killian

 

APPROVAL OF MINUTES: Motion was made by Barb and seconded by Cindy to accept the May 2015 minutes. Motion carried and approved.

 

SACRAMENTS & LITURGY:

Order two books for lectors for the next year.

Missals ordered.

 

EDUCATION & FAITH FORMATION:

Carol – not available for comment

Mary Jayne – not available for comment

 

BUILDING & GROUNDS:

Byrnes cleaned all the windows. Need new wood supports to keep windows open.

 

Deck – Cindy brought carpet samples and brochures for rubber matting and paint. After a lengthy discussion, carpet was decided upon. Motion was made by James and seconded by

  1. to buy carpet and to install with nails and not gluing it down and to paint the railing. Motion carried and approved.

 

FINANCES:

Cindy received financial statements from Debbie Ellsbury. Discussion was held regarding 2015-2016 budget, and Father will meet with the trustees to sign the new budget that is due

October 1 to the diocese. Motion was made by Tami and seconded by Barb to increase the water, sewer, and trash and phone by $100.00 each. Motion carried and approved.

 

Pre-buy propane. Tally brought the history of what we have purchased for the past three (3) years. Motion was made by Barb to buy the same amount of propane as last year; seconded by James. Motion carried and approved.

 

Poor fund quarterly donation was discussed. Motion was made by Father Killian to give $1000.00 to the Food for the Poor; seconded by Tami. Motion carried and approved.

 

GROUPS & COMMITTEES: -

SCCW – no report – reminder: Fall Deanery will be October 7, at St. Paul’s.

 

OTHER BUSINESS:

Thank you Mass and BBQ will be on September 20 here at St. Paul’s. Mass will be at the regular time. Invite Upton, St. Anthony’s parishioners to our Mass and BBQ. Tami will send email to Clark.

Hamburgers, hotdogs, buns, and condiments, along with drinks are provided by St. Paul’s. Parishioners to bring side dishes and desserts to BBQ to share. Cindy will check with Jake about BBQ grills.

 

Prayer books in pews are running out. Barb will check at the Mustard Seed to see what is available.

 

The mower was sold to the Byrne’s.

 

Tami shared the guidelines on lawn mowing from the Diocese. As long as children are supervised they can mow.

 

By-laws about council members were discussed. Joe will update them. Tally and Cindy’s terms are up in December.